Executive Admin & Projects Manager

Columbia University in the City of New York; New York (NY); On-site; USD 75,000 - 85,000; Part time

Job summary

Columbia University in the City of New York is seeking an Administrative & Special Projects Manager to provide confidential executive-level support to the Columbia Health AVP, Administration & Chief of Staff. The role requires managing complex schedules, drafting communications, and coordinating projects to advance Columbia Health's mission.

This position interfaces with senior leaders, faculty, and external partners, serving as a primary touchpoint for internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent experience.
• At least 3 years directly related experience in healthcare or higher education.
• Ability to handle confidential information with discretion and sound judgment.
• Excellent organizational, written, and oral communication skills.

Responsibilities

• Provides highly confidential executive level support, including complex calendar management and meeting coordination.
• Interfaces with senior administrators and Columbia Health staff regularly.
• Manages a complex meeting schedule and prepares materials, minutes, and follow‑ups.
• Coordinates reports and presentation materials and monitors deadlines.
• Assists in vendor selection, travel, reimbursements, and office systems.
• Supports leadership team meetings with agenda, minutes, and outreach.

Skills

Calendar management

Executive support

Interpersonal skills

Email correspondence

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Columbia University in the City of New York is seeking an Administrative & Special Projects Manager to provide confidential executive-level support to the Columbia Health AVP, Administration & Chief of Staff. The role requires managing complex schedules, drafting communications, and coordinating projects to advance Columbia Health's mission.

This position interfaces with senior leaders, faculty, and external partners, serving as a primary touchpoint for internal and external stakeholders.