Executive Admin & Projects Lead (Hybrid)

Career Group; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Career Group is seeking an experienced Administrative Assistant to join its Equity Research team in a hybrid capacity. You will support senior leaders across Research Services, Equity Technology, ESG, and Investment Stewardship within a sophisticated financial services environment.

The ideal candidate is highly organized, proactive, and adept at calendar management, travel logistics, and cross-functional collaboration.

Qualifications

• 5+ years of experience supporting senior executives or leadership teams.
• Financial services experience is strongly preferred.
• Highly organized, detail-oriented and proactive with discretion.

Responsibilities

• Provide high-level administrative and project support to multiple VPs and leaders.
• Manage complex calendars, coordinate meetings, and oversee logistics end-to-end.
• Coordinate recurring governance, committees, and seasonal activity across teams.
• Support AI program initiatives including steering committee meetings and scheduling.
• Serve as liaison with vendors, Legal, and travel agency for domestic and international travel.
• Coordinate special projects and events and provide coverage during high volume periods.

Skills

Executive support

Calendar management

Cross-functional collaboration

Project coordination

Prioritization & time management

Tools

Microsoft Office

PowerPoint

Excel

Word

Teams

Adobe Acrobat

SharePoint

M365

Copilot

Claude

Gemini

Job description

Career Group is seeking an experienced Administrative Assistant to join its Equity Research team in a hybrid capacity. You will support senior leaders across Research Services, Equity Technology, ESG, and Investment Stewardship within a sophisticated financial services environment.

The ideal candidate is highly organized, proactive, and adept at calendar management, travel logistics, and cross-functional collaboration.