Executive Administrative Coordinator: Strategy, Scheduling & Ops

University of Minnesota; Saint Paul (MN); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Competitive wages and time off

Tuition benefits and professional培训

Health and retirement plans

PSLF opportunity

Job summary

The Office of the President at the University of Minnesota seeks an Administrative Coordinator to support high‑level initiatives, projects, and committees. You will aid executive operations, scheduling, and relationship management in a fast‑paced environment.

Reporting to the Chief of Staff, you will lead administrative systems, onboarding, and policy stewardship while collaborating across units. This 100% appointment role offers hybrid work with occasional remote Fridays.

Qualifications

• BA/BS degree plus four years of relevant full‑time experience, or an equivalent combination of education and experience to total eight years.
• Proficiency with MS Office Suite, Google Suite, and Zoom, with strong database and electronic calendaring skills.
• Exceptional written and verbal communication skills, with precision in professional correspondence.
• Demonstrated discretion in handling confidential information.
• Proven success in fast‑paced, deadline‑driven environments with high accuracy.
• Strong organizational and project management skills, with the ability to manage multiple priorities.
• Ability to work independently and collaboratively with a high degree of self‑direction.
• Experience planning and executing logistics for high‑profile meetings and events.

Responsibilities

• Strategic Administrative Support: draft, author, and synthesize executive correspondence and briefing materials; manage delegations and policy review cycles.
• Administrative Systems: serve as the primary admin super‑user for the executive CRM and digital workflows; maintain SOPs.
• Executive Talent Management: coordinate executive searches, onboarding, and performance review cycles with strict confidentiality.
• Team Leadership: supervise front‑office and reception staff, provide onboarding and ongoing training.
• Operational Improvements: implement process improvements and AI‑driven tools to streamline tasks and responsiveness.

Skills

Organizational skills

Communication skills

Discretion

Project management

Independent and collaborative work

Education

BA/BS degree

Tools

MS Office Suite

Google Suite

Zoom

Electronic calendaring

Job description

The Office of the President at the University of Minnesota seeks an Administrative Coordinator to support high‑level initiatives, projects, and committees. You will aid executive operations, scheduling, and relationship management in a fast‑paced environment.

Reporting to the Chief of Staff, you will lead administrative systems, onboarding, and policy stewardship while collaborating across units. This 100% appointment role offers hybrid work with occasional remote Fridays.