Administrative Assistant

Minnesota State Community and Technical College; Moorhead (MN); On-site; USD 47,000 - 64,000; Full time

Job summary

Minnesota State Community and Technical College (M State) seeks an Academic Administrative Assistant to the Dean of the School of Business and Information Technology. You will be the hub coordinating initiatives, supporting hiring, budgeting, communications, and faculty engagement across a multi-campus institution.

You will directly support senior leadership, manage complex schedules, and help drive strategic priorities while ensuring confidentiality and superior service.

Qualifications

• Experience supporting senior leaders in higher education, government, healthcare, or other complex organizations.
• Exceptional organizational and project management skills.
• Strong proficiency with Microsoft Office, especially Excel.
• Ability to manage multiple priorities independently.
• Excellent communication and relationship-building abilities.
• Commitment to confidentiality, customer service, and continuous improvement.
• Higher education administrative experience is strongly preferred.

Responsibilities

• Lead and coordinate major School of Business and IT projects and initiatives.
• Manage administrative operations for a complex academic unit.
• Support budgeting, reporting, hiring, onboarding, and faculty evaluation processes.
• Maintain department web content, SharePoint sites, and communications.
• Coordinate course scheduling and faculty workload management.
• Serve as a trusted resource for faculty, staff, students, and community partners.
• Provide executive-level support to the Dean and academic leadership team.

Skills

Project management

Executive support

MS Office

Excel

Communication

Confidentiality

Tools

SharePoint

Job description

Are you a highly organized professional who thrives on solving complex problems, managing important projects, and supporting senior leadership?

At Minnesota State Community and Technical College (M State), we're seeking an experienced Academic Administrative Assistant to the Dean of the School of Business and Information Technology to become a key partner in advancing student success across our multi-campus institution.

This is more than an administrative role. You'll serve as the operational hub of a large academic division, working directly with the Dean, faculty, staff, and stakeholders to coordinate initiatives, manage projects, support hiring and budgeting processes, oversee communications, and help drive strategic priorities.

Why This Opportunity Stands Out

Are you a highly organized professional who thrives on solving complex problems, managing important projects, and supporting senior leadership?

At Minnesota State Community and Technical College (M State), we're seeking an experienced Academic Administrative Assistant to the Dean of the School of Business and Information Technology to become a key partner in advancing student success across our multi-campus institution.

This is more than an administrative role. You'll serve as the operational hub of a large academic division, working directly with the Dean, faculty, staff, and stakeholders to coordinate initiatives, manage projects, support hiring and budgeting processes, oversee communications, and help drive strategic priorities.

Why This Opportunity Stands Out

• High-impact role supporting executive academic leadership
• Diverse responsibilities spanning project management, budgeting, scheduling, communications, faculty support, and strategic initiatives
• Opportunity to influence student success and academic excellence
• Collaborative and mission-driven culture built on Integrity, Inclusion, and Innovation
• Full-time position with excellent Minnesota State benefits
• Work alongside professionals dedicated to making a difference in their communities

What You'll Do

You'll play a critical role by:

• Leading and coordinating major School of Business and IT projects and initiatives
• Managing administrative operations for a complex academic unit
• Supporting budgeting, reporting, hiring, onboarding, and faculty evaluation processes
• Maintaining department web content, SharePoint sites, and communications
• Coordinating course scheduling and faculty workload management
• Serving as a trusted resource for faculty, staff, students, and community partners
• Providing executive-level support to the Dean and academic leadership team

Ideal Candidates Have

• Experience supporting senior leaders in higher education, government, healthcare, or other complex organizations
• Exceptional organizational and project management skills
• Strong proficiency with Microsoft Office, especially Excel
• The ability to manage multiple priorities independently
• Excellent communication and relationship-building abilities
• A commitment to confidentiality, customer service, and continuous improvement
• Higher education administrative experience is strongly preferred.

Compensation

$22.62 to $30.62 per hour

$47,231 to $63,935 annually

Schedule

Monday-Friday | 8:00 a.m. to 4:30 p.m. / Summer schedule may differ

Application Deadline

Application Deadline: September 2, 2026