Payroll Administrator

Sunshine Enterprise USA LLC; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Sunshine Enterprise USA LLC is seeking an experienced Payroll Administrator to manage bi-weekly payroll, maintain employee records, and ensure payroll-related compliance. This role requires meticulous attention to detail, strict confidentiality, and the ability to handle multiple priorities in a fast-paced environment.

The ideal candidate will oversee timekeeping, HRIS systems, deductions, quarterly and year-end reports, and respond to employee inquiries while ensuring accuracy and regulatory

Qualifications

• Associate’s degree in Accounting, Business Administration, Finance, or related field.
• 4+ years of payroll, governmental accounting, or closely related experience.
• Proficiency with Microsoft Office, especially Excel.
• Experience with MUNIS HR/Payroll and Executime is preferred.

Responsibilities

• Process and coordinate bi-weekly payroll, including wages, overtime, accruals, retro pay, deductions, and final payouts.
• Manage electronic timekeeping and payroll/HRIS systems, including user access, audits, updates, and training.
• Process direct deposits, taxes, pensions, garnishments, child support, and other employee deductions.
• Reconcile payroll, benefits, accruals, pension, insurance, and workers' compensation records.
• Prepare quarterly and year-end payroll reports, including 941s, W-2s, unemployment tax reports, and related filings.
• Review payroll changes, employee information, and wage updates for accuracy.
• Research and resolve employee questions related to pay, taxes, deductions, and benefits.
• Maintain accurate and confidential payroll records and documentation.

Skills

Attention to detail

Confidentiality

Analytical skills

Time management

Education

Associate’s degree in Accounting, Business Administration, Finance, or related field

Tools

Excel

MUNIS HR/Payroll

Executime

Job description

About Sunshine Enterprise USA LLC
We strive to be the premier national business solution for our clients, associates and business partners.

Connecting Great Companies with Great People

Founded on the principle that the right person in the right role can change everything, SEU-USA is more than just a staffing agency. Consequently, we are a strategic partner dedicated to building the powerful workforces that drive business success across the USA.

Position Overview

We are seeking an experienced Payroll Administrator to manage bi-weekly payroll, employee records, timekeeping, payroll reporting, benefits reconciliation, and payroll-related compliance. This role requires strong attention to detail, confidentiality, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

• Process and coordinate bi-weekly payroll , including wages, overtime, accruals, retro pay, deductions, and final payouts.
• Manage electronic timekeeping and payroll/HRIS systems , including user access, audits, updates, and training.
• Process direct deposits, taxes, pensions, garnishments, child support, and other employee deductions.
• Reconcile payroll, benefits, accruals, pension, insurance, and workers' compensation records.
• Prepare quarterly and year-end payroll reports , including 941s, W-2s, unemployment tax reports, and related filings.
• Review payroll changes, employee information, and wage updates for accuracy.
• Research and resolve employee questions related to pay, taxes, deductions, and benefits .
• Maintain accurate and confidential payroll records and documentation.
• Ensure payroll practices comply with Florida regulations, IRS requirements, company policies, and applicable agreements .
• Assist with payroll system upgrades, testing, automation, and process improvements.
• Prepare payroll-related reports and support audits, grants, and special projects.

Requirements

• Associate’s degree in Accounting, Business Administration, Finance, or related field.
• 4+ years of payroll, governmental accounting, or closely related experience.
• Proficiency with Microsoft Office, especially Excel .
• Experience with MUNIS HR/Payroll and Executime is preferred.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and work effectively under deadlines.

Ideal Candidate

A detail-oriented payroll professional who is comfortable working with large amounts of payroll data, reconciliations, compliance requirements, employee inquiries, and payroll systems while maintaining accuracy and confidentiality.