Executive Admin & Operations Support — Onsite

GENWEALTH 360; Long Beach (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Training & development

Vision insurance

Job summary

Genwealth 360 is seeking an organized Administrative Assistant to support executives and client‑facing teams with scheduling, documentation, client onboarding, and day‑to‑day office coordination. You’ll manage calendars, prepare materials, maintain digital filing, and assist with CRM updates, travel arrangements, and basic reporting in a fast‑paced, collaborative environment.

Based on Long Beach on‑site, the role offers a clear path for advancement and a benefits package including health,

Qualifications

• 1–2 years in an administrative, office coordinator, or executive support role.

Responsibilities

• Schedule and manage complex calendars across time zones.
• Support client onboarding (forms, e-signatures) and CRM updates.
• Draft and format spreadsheets; maintain digital filing and version control.
• Coordinate office operations including mail, shipments, and vendor liaison.
• Process reimbursements and maintain records for audits.

Skills

Organizational skills

Attention to detail

Time management

Professional communication

Discretion with sensitive information

Tools

Microsoft 365

Google Workspace

Zoom

Slack/Teams

DocuSign/Adobe Sign

Job description

Genwealth 360 is seeking an organized Administrative Assistant to support executives and client‑facing teams with scheduling, documentation, client onboarding, and day‑to‑day office coordination. You’ll manage calendars, prepare materials, maintain digital filing, and assist with CRM updates, travel arrangements, and basic reporting in a fast‑paced, collaborative environment.

Based on Long Beach on‑site, the role offers a clear path for advancement and a benefits package including health,