Executive Admin & Office Operations Specialist

ITinspired; Baton Rouge (LA); On-site; USD 35,000 - 45,000; Full time

Job summary

ITinspired in Baton Rouge, Louisiana is seeking an Administrative Assistant to provide operational support. This role involves coordinating meetings, managing vendor relationships, assisting with invoicing, and preparing reports. The ideal candidate will have strong organizational skills, excellent communication abilities, and at least 2 years of administrative experience in a fast-paced environment. A high school diploma is required, and an associate or bachelor’s degree is preferred. The position operates from 8am to 5pm, Monday to Friday, with overtime as necessary.

Qualifications

• Strong organizational skills and ability to manage competing priorities.
• Excellent communication skills for interacting with clients and staff.
• Experience with administrative tasks in a technical or service-driven environment.

Responsibilities

• Coordinate in-office meetings, schedule rooms and prepare materials.
• Manage vendor agreements and support contract administration.
• Assist with invoicing, purchase orders, and expense tracking.
• Maintain compliance with company policies and procedures.
• Prepare reports and track tasks for the leadership team.

Skills

Strong organizational and time management skills

Excellent written and verbal skills

Strong problem-solving skills

Basic understanding of IT terminology and services

Adaptable to a fast-changing environment

Education

High School Diploma

Associate or Bachelor’s degree in business or related field

2+ years of administrative experience

Job description

ITinspired in Baton Rouge, Louisiana is seeking an Administrative Assistant to provide operational support. This role involves coordinating meetings, managing vendor relationships, assisting with invoicing, and preparing reports. The ideal candidate will have strong organizational skills, excellent communication abilities, and at least 2 years of administrative experience in a fast-paced environment. A high school diploma is required, and an associate or bachelor’s degree is preferred. The position operates from 8am to 5pm, Monday to Friday, with overtime as necessary.