Executive Admin & Meetings Coordinator

Northwestern Medicine; Huntley (IL); On-site; USD 45,000 - 62,000; Full time

Job summary

Northwestern Medicine is seeking an Administrative Coordinator to support busy executive offices on-site in Illinois. The role requires strong calendar management, meeting preparation, and proficiency with Microsoft Office tools, especially PowerPoint, Excel, and Word.

You will coordinate room scheduling, catering, and materials for meetings, prepare materials for senior management and board committees, protect sensitive information, and transcribe content as needed.

Qualifications

• Associates degree or equivalent required.
• 3 to 5 years of experience in business office with emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.
• Bachelor’s degree or business equivalent preferred.

Responsibilities

• Manages calendar; sets meeting priorities; identifies objectives of meetings and materials needed.
• Screens incoming email, mail and telephone calls to assign priority and allocate resources.
• Plans and executes room scheduling, signage, catering, support staff and equipment for meetings and projects.
• Assists with creation and preparation of materials for senior management and Board committees, especially PowerPoint presentations.
• Maintains documentation and confidentiality of highly sensitive information.
• Transcribes content and acts as secretary for designated meetings.
• Performs internet research to identify relevant topics for assignments.

Skills

Microsoft Office proficiency

PowerPoint

Excel

Word

Education

Associates Degree or equivalent

Bachelor’s degree or business equivalent (preferred)

Job description

Northwestern Medicine is seeking an Administrative Coordinator to support busy executive offices on-site in Illinois. The role requires strong calendar management, meeting preparation, and proficiency with Microsoft Office tools, especially PowerPoint, Excel, and Word.

You will coordinate room scheduling, catering, and materials for meetings, prepare materials for senior management and board committees, protect sensitive information, and transcribe content as needed.