Administrative Coordinator - Periop services, Full Time, on site, Day shift

Northwestern Memorial Healthcare; Huntley (IL); On-site; USD 29,000 - 38,000; Full time

Job summary

Northwestern Medicine is seeking an Administrative Coordinator for Perioperative Services to join our on-site team in a full-time, day-shift role. The position emphasizes calendar management, meeting coordination, and preparation of presentation materials for senior leadership.

The candidate should have an Associates degree or equivalent and 3–5 years of business office experience with strong database and customer service skills.

Qualifications

• Proficient in Microsoft Office, including PowerPoint, Excel and Word.
• Strong database management and customer service experience preferred but not required.

Responsibilities

• Manages calendar; sets meeting priorities and prepares materials.
• Screens emails and calls to prioritize requests and allocate resources.
• Plans and executes room scheduling, catering, and equipment for meetings.
• Prepares materials for senior management and Board-level committees, including PowerPoint presentations.
• Maintains documentation securely and confidentially.
• Authors responses on behalf of Director or department.
• Develops relationships with customers and suppliers; supports Division VP as needed.
• Acts as secretary for designated meetings and transcribes content.
• Performs internet research and supports project tasks.

Skills

Microsoft Office

PowerPoint

Excel

Word

Education

Associates Degree or equivalent

Bachelor’s degree or business equivalent

Job description

Administrative Coordinator - Periop services, Full Time, on site, Day shift

• Full-time
• Salary Range Minimum : $21.00
• Salary Range Maximum: $27.30
• Compensation: USD 21 - USD 27.3 - hourly

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you’ll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

• Position is on-site
• 5 days/week M-F
• Proficient in Microsoft products, specifically Powerpoint, Excel and Word

Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting;
• Exercises judgment to ensure appropriate parties attend meeting. Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller’s need.
• Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
• Assists with creation and preparation of materials that are presented to senior management and Board-level committees and subcommittees, particularly power point presentations and printed materials.
• Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
• Authors responses on behalf of Director or department.
• Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
• Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
• Provides support to Division Vice President as needed.
• Acts in Secretary role for designated meetings and transcribes meeting content.
• Conducts internet research and identifies relevant topics based upon assignment.
• Performs other duties as assigned

Education:

• Associates Degree or equivalent

Experience:

• 3 to 5 years of experience in business office with a strong emphasis on database management and customer service.

Behavioral Attributes:

• Knowledge of Microsoft Office, PowerPoint, Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills

Preferred

• Bachelor’s degree or business equivalent
• 5 years of business experience

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit ourBenefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.