Executive Admin Lead — North America Operations

00036 Columbia Mgmt Invst Adv LLC; Boston (MA); Hybrid; USD 62,000 - 86,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Life insurance

Job summary

Columbia Threadneedle Investments is seeking a Senior Administrative Assistant for North America Institutional. This role can be based in Boston or New York, supporting leaders with structured workflows, meetings, travel, and communications to drive client and business priorities.

You will mentor teammates, handle confidential information with discretion, and collaborate with senior leaders and stakeholders to ensure efficient day-to-day operations.

Qualifications

• 1 to 3+ years of administrative or support experience in a corporate environment.
• High school diploma or GED; associate or bachelor’s degree preferred.
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook; experience with Concur or Ariba.

Responsibilities

• Proactively manage team calendars and coordinate schedules across stakeholders.
• Plan and deliver meetings, conferences, events and team offsites including travel logistics.
• Review and respond to emails on behalf of leaders and flag follow-ups.
• Coordinate domestic and international travel and prepare expense reports and invoices.
• Create and edit presentations and other materials supporting leadership priorities.
• Support department operations including timekeeping, budgeting and supplies management.
• Provide project support by researching questions and coordinating activities.
• Onboard and mentor administrative staff and provide leadership as needed.
• Provide reliable backup support to other admins to maintain continuity.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Concur

Ariba

Priority management

Professional communication

Team collaboration

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Concur

Ariba

Job description

Columbia Threadneedle Investments is seeking a Senior Administrative Assistant for North America Institutional. This role can be based in Boston or New York, supporting leaders with structured workflows, meetings, travel, and communications to drive client and business priorities.

You will mentor teammates, handle confidential information with discretion, and collaborate with senior leaders and stakeholders to ensure efficient day-to-day operations.