Executive Admin Lead for Crypto Team | NYC

Franklin Templeton Investments; New York, Northern (NY, KY); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Health insurance

401(k) with company match

ESIP

LEAP Education Assistance

Career development programs

Job summary

Franklin Templeton Investments in New York City is seeking a Senior Administrative Assistant to join the Crypto team. The role supports senior executives with calendars, travel, invoices, and correspondence, coordinating domestic and international arrangements.

The ideal candidate will have solid admin experience, a business degree or Admin Certification, and strong communication, organization, and discretion. The position offers competitive compensation and a comprehensive benefits package.

Qualifications

• Solid administrative experience supporting senior management in a professional environment.
• Degree in Business Administration or similar or Administrative Certification preferred.
• Experience working with members of senior management and high-profile clients.
• Strong communication skills, both written and verbal.
• Proactive approach to work with ability to anticipate needs.
• Solid organizational skills, ability to organize and maintain orderly files and records.
• Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
• Ability to prioritize and perform multiple tasks in a fast-paced environment.
• Ability to assess and solve problems quickly with little direction.
• Ability to work well under pressure and adapt to unexpected circumstances.
• Strong attention to detail; ability to accurately proofread documents.
• Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.
• Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.
• Experience in the financial industry or a corporate environment preferred.

Responsibilities

• Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.
• Manage day-to-day communication between executives and company staff or outside business clients and contacts.
• Coordinate complex domestic and international travel plans.
• Assist with creation of travel binder, including agenda details and subsequent expense report submission process.
• Ensure that department invoices and expense reports are processed timely and accurately.
• Take and maintain meeting minutes of periodic departmental meetings.
• Coordinate legal document signing.
• Receive and greet visitors while maintaining the highest level of professionalism.
• Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.
• Lead and/or support departmental projects.
• Prepare spreadsheets and written documents.
• Prepare, format, and edit highly professional PowerPoint presentations.
• Assist with creation and distribution of communications.
• Maintain and track department budgets.
• Serve as delegate for the executive team when required, such as managing and approving expense reports.
• Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.
• Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc. to set up introductory meetings as well as technology and other set-up requirements.
• Prepare updates and other documents to meet department and division planning requirements.

Skills

Strong communication

Proactive approach

Organization skills

Discretion/confidentiality

multitasking

problem solving

Attention to detail

SharePoint

Financial industry experience

Education

Business Administration degree or Administrative Certification

Administrative Certification

Tools

Microsoft Office (Word, Excel, PowerPoint, Teams)

SharePoint

Teams

Job description

Franklin Templeton Investments in New York City is seeking a Senior Administrative Assistant to join the Crypto team. The role supports senior executives with calendars, travel, invoices, and correspondence, coordinating domestic and international arrangements.

The ideal candidate will have solid admin experience, a business degree or Admin Certification, and strong communication, organization, and discretion. The position offers competitive compensation and a comprehensive benefits package.