Executive Admin & IT Operations Coordinator

Mid-america Nazarene University; Olathe (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

MidAmerica Nazarene University is seeking an Administrative Assistant to support the Division of Data and Technology Services under the CIO. The role will manage procurement workflows, coordinate divisional activities, and provide executive support to the CIO while serving as a liaison to the university community.

Responsibilities include updating purchasing documentation, assisting with student worker recruitment and onboarding, handling vendor invoices, and triaging IT service requests.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite and related software.
• Experience in higher education or administrative support is a plus.

Responsibilities

• Provide executive support to the CIO and manage CIO calendar.
• Oversee procurement workflows and vendor management processes.
• Coordinate divisional activities, meetings, and project workgroups.
• Assist with recruitment, onboarding, and timesheet processing for student workers.
• Maintain division documentation and ensure effective communication channels.

Skills

Organizational skills

Communication

MS Office

Customer service

Education

High school diploma

Bachelor’s degree preferred

Tools

Purchasing systems

Budget tracking

Ticketing system

Job description

MidAmerica Nazarene University is seeking an Administrative Assistant to support the Division of Data and Technology Services under the CIO. The role will manage procurement workflows, coordinate divisional activities, and provide executive support to the CIO while serving as a liaison to the university community.

Responsibilities include updating purchasing documentation, assisting with student worker recruitment and onboarding, handling vendor invoices, and triaging IT service requests.