Executive Admin Intern: Organize, Coordinate & Research

Heritageacademyaz; Mesa (AZ); On-site; USD 21,000 - 30,000; Part time

Job summary

Heritageacademyaz is seeking an Executive Assistant Intern to provide structured administrative and organizational support to the Senior Executive Assistant and the executive office. The role offers exposure to executive operations, research, and office management in a busy environment.

The intern will manage calendars, prepare materials, and assist with complex documents while maintaining confidentiality. Ideal candidates are highly organized, detail-oriented, proactive, and able to juggle

Qualifications

• Proficiency in Microsoft Office Suite and Google Suite.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and work independently.

Responsibilities

• Assist with day-to-day administrative tasks and projects.
• Monitor and organize incoming emails and assist with follow-up items.
• Prepare, format, proofread, and organize documents, correspondence, reports, and presentations.
• Maintain organized electronic and physical files and records.
• Assist with data entry, document management, scanning, copying, and filing.
• Assist with meeting materials, calendars, and executive appointments.
• Support calendar coordination and meeting logistics.
• Track assignments, follow-up items, and deadlines to ensure timely completion.

Skills

MS Office

Google Suite

Attention to detail

Communication

Time management

Discretion

Multitasking

Independent work

Education

College student

Tools

Microsoft Excel

Gmail

Google Docs

Job description

Heritageacademyaz is seeking an Executive Assistant Intern to provide structured administrative and organizational support to the Senior Executive Assistant and the executive office. The role offers exposure to executive operations, research, and office management in a busy environment.

The intern will manage calendars, prepare materials, and assist with complex documents while maintaining confidentiality. Ideal candidates are highly organized, detail-oriented, proactive, and able to juggle