Executive Admin & HR Assistant: Growth & Remote Fridays

Stratos Private Wealth; San Diego (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Base salary $75,000-$95,000

Bonus 10-15% of base salary

Employer-paid health insurance

401(k) retirement match

Paid holidays and vacation

Remote Fridays + 26 flex remote days

Education reimbursement

Job summary

Stratos Private Wealth is seeking an organized Executive Administrative & HR Assistant to support the COO and help run the office. This role blends executive administration, office management, and HR, offering hands-on HR exposure in a client-focused wealth management environment.

You will manage calendars, coordinate meetings, assist with interviews and onboarding, support HR processes, and help maintain a polished office.

Qualifications

• 2+ years in an administrative, executive assistant, or office support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and judgment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to the firm.
• Manage calendars, scheduling, and meeting logistics.
• Coordinate internal and external meetings, including client scheduling.
• Help track priorities, follow-ups, and key initiatives.
• Assist with special projects and internal coordination.
• Assist with hiring, including coordinating interviews and candidate logistics.
• Assist with onboarding and offboarding, including scheduling, documentation, and setup.
• Support employee records and internal HR documentation.
• Assist with payroll, benefits coordination, and general HR processes.
• Help maintain confidentiality and professionalism across all HR-related matters.
• Help maintain a polished, organized, and efficient office environment.
• Coordinate office supplies, vendors, and equipment for staff.
• Assist with day-to-day office operations and internal logistics.
• Support team needs to ensure smooth daily workflow.
• Assist with internal team events, meetings, and office celebrations.
• Support client events and firm-hosted gatherings.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking ability

Professionalism & discretion

MS Office Suite

Tools

MS Office Suite

Job description

Stratos Private Wealth is seeking an organized Executive Administrative & HR Assistant to support the COO and help run the office. This role blends executive administration, office management, and HR, offering hands-on HR exposure in a client-focused wealth management environment.

You will manage calendars, coordinate meetings, assist with interviews and onboarding, support HR processes, and help maintain a polished office.