Executive Admin & Events Coordinator

Good Shepherd Rehabilitation; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Job summary

Good Shepherd Penn Partners is seeking an Administrative Coordinator to join the headquarters operations team. You will support the Executive Office, Marketing, HR, and other departments with calendar management, travel arrangements, correspondence, and event planning.

The role emphasizes professional presentation, confidentiality, and teamwork, with duties including meeting facilitation, file management, expense reporting, and hospitality for visitors.

Qualifications

• Bachelor’s Degree or comparable experience preferred.
• Experience utilizing SharePoint and Project systems preferred.

Responsibilities

• Maintains individual calendars to maximize effectiveness of those supported.
• Coordinates meetings, including meals and refreshments, and ensures rooms are ready.
• Greet visitors and provide hospitality as a liaison for internal and external customers.
• Prepares expense reports and reconciles corporate credit card statements.
• Manages mail distribution and prepares outgoing mail or packages.
• Maintains filing/recordkeeping system with attention to security of confidential information.

Skills

Office administration

Calendar management

Meeting coordination

Customer service

Travel coordination

Communication

Education

Bachelor’s degree or comparable experience

Tools

SharePoint

Project systems

Job description

Good Shepherd Penn Partners is seeking an Administrative Coordinator to join the headquarters operations team. You will support the Executive Office, Marketing, HR, and other departments with calendar management, travel arrangements, correspondence, and event planning.

The role emphasizes professional presentation, confidentiality, and teamwork, with duties including meeting facilitation, file management, expense reporting, and hospitality for visitors.