Executive Admin & Diary Coordinator

Liverpool University Hospitals NHS Foundation Trust; United States; Remote; USD 30,000 - 37,000; Full time

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking an Admin Coordinator to provide reliable administrative and coordination support to divisional leaders and senior colleagues. You will manage diaries, meetings, correspondence and records in line with processes and standards.

The role collaborates with Band 6/5 colleagues and Corporate Administration to ensure governance, consistency and service continuity, while supporting flexibility and safeguarding across the workforce.

Qualifications

• Maths and English GCSE pass or equivalent or equivalent work-based experience.
• Secretarial qualifications to NVQ3, RSA3 or equivalent, Essential criteria.
• Experience in committee administration.
• Experience of implementing and adhering to administrative policies and procedures.
• Proficient use of language, both oral and written.
• Advanced IT skills including Microsoft Office, Word, Excel and PowerPoint.

Responsibilities

• Manage diaries, appointments and meeting requests for allocated leaders or teams, prioritising routine activity.
• Arrange meetings, book rooms, coordinate attendees, refreshments and equipment.
• Prepare agendas, collate papers and support meeting administration.
• Formal minute taking and handling deadlines under pressure.
• Draft and format routine correspondence and ensure timely distribution.
• Handle sensitive or confidential correspondence with professionalism and discretion.

Skills

Professionalism

Reliability

Discretion

Education

GCSE Maths & English

Secretarial qualifications NVQ3/RSA3

Tools

Microsoft Office

Job description

Liverpool University Hospitals NHS Foundation Trust is seeking an Admin Coordinator to provide reliable administrative and coordination support to divisional leaders and senior colleagues. You will manage diaries, meetings, correspondence and records in line with processes and standards.

The role collaborates with Band 6/5 colleagues and Corporate Administration to ensure governance, consistency and service continuity, while supporting flexibility and safeguarding across the workforce.