Executive Admin Coordinator for CHRO & CFO

RiseMe; Indianapolis (IN); On-site; USD 60,000 - 95,000; Full time

Job summary

Indiana University Health is seeking an Executive Administrative Coordinator to provide comprehensive support to the VP - Chief Human Resources Officer and Medical Group CFO in Indianapolis. The role emphasizes calendar management, travel logistics, board materials, and project oversight within a large, matrixed healthcare system.

The candidate will coordinate meetings, handle complex travel and expense processes, and maintain critical executive-level documents, contributing to high-level

Qualifications

• Bachelor's degree or equivalent years of experience.
• 5-7+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Experience with Board of Director document preparation / materials management for top level executives.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).
• Progressive experience in receiving, analyzing, and interpreting complex data and information.

Responsibilities

• Managing complex, high volume calendar management with autonomy and foresight.
• Coordinating meetings, events, and logistics across a large organization.
• Preparing and managing detailed travel arrangements, processing invoices and expense approvals, handling inquiries as directed.
• Preparing Board of Director documents and managing materials for top level executive leadership.
• Owning one large ongoing monthly project for the Physician and APP Recruitment team.
• Assuring accuracy and availability of office records, files, data, reports, and basic budget oversight.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense processing

Board materials prep

Data analysis

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Job description

Indiana University Health is seeking an Executive Administrative Coordinator to provide comprehensive support to the VP - Chief Human Resources Officer and Medical Group CFO in Indianapolis. The role emphasizes calendar management, travel logistics, board materials, and project oversight within a large, matrixed healthcare system.

The candidate will coordinate meetings, handle complex travel and expense processes, and maintain critical executive-level documents, contributing to high-level