Executive Operations Coordinator - VP/COO Support (Onsite)

RiseMe; Muncie (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Indiana University Health is seeking an Executive Administrative Coordinator to support the VP and Chief Operating Officer at Ball Memorial Hospital in Muncie, IN. The role emphasizes precision, discretion, and proactive planning to ensure executive operations run smoothly.

Responsibilities include calendar management, coordinating multi-site meetings, drafting communications, and overseeing board materials. Strong MS Office skills and a track record in data analysis are essential for success.

Qualifications

• Bachelor's degree or equivalent years of experience.
• 5–7+ years of relevant administrative experience.
• Experience with matrix organizations and complex environments.
• Experience with Board of Director document prep and materials management.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).
• Progressive experience in receiving, analyzing, and interpreting complex data and information.

Responsibilities

• Manage the VP and COO calendars with a forward-looking approach and weekly planning touchpoints.
• Coordinate meetings across IU Health sites and external partners.
• Draft and send professional communications on behalf of leadership to external stakeholders.
• Track and drive items on the executive team's issues and tasks log; ensure follow-through.
• Support project coordination across executive initiatives.
• Prepare Board of Director documents and manage materials for top-level leadership.
• Process invoices, expense approvals, and other admin/technical requests.
• Ensure accuracy and availability of office records, data, reports, and basic budget oversight.
• Anticipate administrative and technical issues and address them proactively.

Skills

MS Office proficiency

Data analysis

Executive communication

Discretion & integrity

Board coordination

Education

Bachelor's degree or equivalent years of experience

Tools

MS Office (Word, PowerPoint, Excel)

Job description

Indiana University Health is seeking an Executive Administrative Coordinator to support the VP and Chief Operating Officer at Ball Memorial Hospital in Muncie, IN. The role emphasizes precision, discretion, and proactive planning to ensure executive operations run smoothly.

Responsibilities include calendar management, coordinating multi-site meetings, drafting communications, and overseeing board materials. Strong MS Office skills and a track record in data analysis are essential for success.