Executive Operations Coordinator

Indiana University Health System; Muncie (IN); On-site; USD 65,000 - 85,000; Full time

Job summary

Indiana University Health System is seeking an Executive Administrative Coordinator to support the VP and COO at Ball Memorial Hospital in Muncie, IN. The role emphasizes forward-thinking calendar management, cross-site coordination, and high-quality written communications for external stakeholders.

The ideal candidate will have a Bachelor's degree or equivalent, 5–7+ years of experience, and strong MS Office skills, with a track record in handling board materials and complex data analysis.

Qualifications

• Bachelor's degree or equivalent years of experience required.
• 5-7+ years of relevant experience required.
• Experience with matrix organization and complex work environment preferred.
• Experience with Board of Director document preparation / materials management for top level executives.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).
• Progressive experience in receiving, analyzing, and interpreting complex data and information.

Responsibilities

• Managing the calendar with a forward-looking approach and weekly planning touchpoints.
• Coordinating meetings involving multiple stakeholders across IU Health sites and external partners.
• Drafting and sending professional communications on behalf of leadership to external stakeholders.
• Tracking items on the executive team's issues and tasks log and ensuring action items are completed.
• Supporting project coordination across executive team initiatives.
• Preparing Board of Director documents and managing materials for top level executive leadership.
• Processing invoices, expense approvals, and other administrative requests as directed.
• Ensuring accuracy and availability of office records, files, data, reports, and basic budget oversight.

Skills

Detail oriented

Forward thinking

Written communications

Project coordination

Relationship building

Discretion

MS Office

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Indiana University Health System is seeking an Executive Administrative Coordinator to support the VP and COO at Ball Memorial Hospital in Muncie, IN. The role emphasizes forward-thinking calendar management, cross-site coordination, and high-quality written communications for external stakeholders.

The ideal candidate will have a Bachelor's degree or equivalent, 5–7+ years of experience, and strong MS Office skills, with a track record in handling board materials and complex data analysis.