Executive Admin & Calendar Coordinator (Part-Time)

City of Hillsboro; Oregon (WI); On-site; USD 38,000 - 50,000; Part time

Benefits offered by this job

Bilingual incentive pay

Job summary

The City of Hillsboro seeks a detail‑oriented Administrative Support Specialist to join the City Manager’s Office in a part‑time capacity. You will coordinate calendars, schedule meetings, and handle logistics for staff and executives, while delivering excellent customer service in a busy municipal environment.

Ideal candidates bring 3+ years of office or customer service experience, strong communication skills, and proficiency with Microsoft 365.

Qualifications

• High School Diploma or GED and 3 years office or customer service experience.
• Proficiency with Microsoft 365 and standard office software.
• Ability to coordinate calendars, meetings, and manage scheduling logistics.

Responsibilities

• Answer questions and provide information on programs, services, policies, and procedures; assist customers in forms completion.
• Prepare agendas and meeting minutes; review documents, invoices, and correspondence.
• Schedule and prioritize meetings; coordinate calendars and travel arrangements; reserve spaces.
• Process incoming/outgoing mail and monitor citywide mailings.
• Assist with reports, tracking documents, and special projects; update content on webpages.

Skills

Calendar management

Customer service

Communication

Detail oriented

Education

High School Diploma or GED

Tools

Microsoft 365

Job description

The City of Hillsboro seeks a detail‑oriented Administrative Support Specialist to join the City Manager’s Office in a part‑time capacity. You will coordinate calendars, schedule meetings, and handle logistics for staff and executives, while delivering excellent customer service in a busy municipal environment.

Ideal candidates bring 3+ years of office or customer service experience, strong communication skills, and proficiency with Microsoft 365.