Executive Admin & Calendar Coordinator

BRMS; Honolulu (HI); On-site; USD 50,000 - 72,000; Full time

Job summary

BRMS in Honolulu, HI seeks an Executive Administrative Assistant to support the DOO and two Account Executives with calendar management, travel arrangements and meeting coordination.

You will handle confidential information, prepare reports and minutes, organize events, and ensure deadlines are met while maintaining high level customer service and professional communication. Experience with paralegal tasks and strong MS Office skills are preferred to excel in this role.

Qualifications

• Minimum of three years of increasingly responsible administrative office support, specialized administrative support (paralegal) or secretarial experience and/or training.

Responsibilities

• Maintain calendar; ascertain which events require Executive Management Team's presence.
• Arrange travel arrangements and reservations for executive staff as needed.
• Prepare reports as requested and take minutes
• Coordinate projects and assist with event planning
• Print, bind and prepare presentation packets
• Maintain and oversee current travel programs
• Provide admin support to Executive staff
• Maintain sales contacts within Outlook

Skills

Calendar management

Travel arrangements

MS Office (Outlook/Excel/PowerPoint)

Meeting coordination

Confidentiality

Communication skills

Paralegal experience

Multitasking

Dependability

Education

High school diploma or GED

3+ years admin/secretarial support

Paralegal experience preferred

Tools

Paralegal software

Job description

BRMS in Honolulu, HI seeks an Executive Administrative Assistant to support the DOO and two Account Executives with calendar management, travel arrangements and meeting coordination.

You will handle confidential information, prepare reports and minutes, organize events, and ensure deadlines are met while maintaining high level customer service and professional communication. Experience with paralegal tasks and strong MS Office skills are preferred to excel in this role.