Executive Admin Asst

HCA Houston Healthcare; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401(k) with company match

Job summary

HCA Houston Healthcare Medical Center is seeking an Executive Admin Assistant to support the CNO and the Senior Management Team, promoting effective communication between the Administrative Team, Medical Staff, Hospital Staff, and others interacting with administration.

The role requires confidential handling of sensitive information, completion of required paperwork, coordination of IRB and Bioethics committee meetings, minutes, and bi-weekly call schedules, plus data collection for projects

Qualifications

• High school graduate or equivalent. College background desirable.
• Proficiency in using word processing and computer systems.
• Previous secretarial experience in hospital or selected commercial enterprise preferred.

Responsibilities

• Performs administrative duties and special projects for the CNO and other members of the Senior Management Team as deemed necessary.
• Attentive to detail and required paperwork inherent to the position.
• Maintains strict confidentiality of sensitive material or information related to staff members or Hospital/Department operations.
• Maintains facility policies and procedures and ensures correct policies are posted in the hospital intranet.
• Coordinates IRB and Bioethics Committee meetings to include notification to members, agenda development, and recording of minutes.
• Prepares and takes minutes for the Nursing Leadership meetings.
• Maintains and distributes bi-weekly administrative call schedule.
• Collects and assembles data for various projects as assigned.
• Assists in the interpretation of Hospital operational standards with individual employees as applicable with referral of unusual problems to the Executive Assistant or a senior administrative officer.
• Understands the organizational and political structure of the Hospital and applies same in screening of correspondence and calls.
• Handles contacts with Hospital and/or community leaders tactfully and professionally.

Skills

Administrative support

Secretarial experience

Word processing

Education

High school diploma

College background desirable

Tools

Word processing

Computer systems

Job description

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Executive Admin Asst with HCA Houston Healthcare Medical Center you can be a part of an organization that is devoted to giving back!

Job Summary And Qualifications

Under the direction of the Executive Office Manager, the Administrative Assistant performs administrative and project support to the CNO and other members of the Senior Management team, promoting communication between the Administrative Team and the Medical Staff, Hospital Staff, and others interacting with the Administrative Team.

What you will do in this role:

• Performs administrative duties and special projects for the CNO and other members of the Senior Management Team as deemed necessary.
• Attentive to detail and required paperwork inherent to the position.
• Maintains strict confidentiality of sensitive material or information related to staff members or Hospital/Department operations.
• Maintains facility policies and procedures and ensures correct policies are posted in the hospital intranet.
• Coordinates IRB and Bioethics Committee meetings to include notification to members, agenda development, and recording of minutes.
• Prepares and takes minutes for the Nursing Leadership meetings.
• Maintains and distributes bi-weekly administrative call schedule.
• Collects and assembles data for various projects as assigned.
• Assists in the interpretation of Hospital operational standards with individual employees as applicable with referral of unusual problems to the Executive Assistant or a senior administrative officer.
• Understands the organizational and political structure of the Hospital and applies same in screening of correspondence and calls.
• Handles contacts with Hospital and/or community leaders tactfully and professionally.

What qualifications you will need:

• High school graduate or equivalent. College background desirable.
• Proficiency in using word processing and computer systems.
• Previous secretarial experience in hospital or selected commercial enterprise preferred.

Benefits

HCA Houston Healthcare Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Houston Healthcare Medical Center is a 445+ bed acute care hospital located in the heart of central Houston, adjacent to the Medical Center and Museum District, and provides quality care for the greater Houston area. Established in 1975, our hospital has been serving Houston for more than 40 years. We provide a wide range of medical services, including cardiology, bariatrics, orthopedics, neurology, emergency care and more. Our comprehensive medical specialties are here to offer individualized care to every individual that walks through our doors. We also offer 24/7 emergency services and two intensive care units: surgical intensive care unit (SICU) and medical intensive care unit (MICU). We are an accredited Metabolic and Bariatric Surgery Accreditation and Quality Improvement Program (MBSAQIP) Center and an accredited Chest Pain Center with Primary PCI. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Executive Admin Asst opening. Qualified candidates will be contacted for interviews.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.