Administrative Assistant

HCA Healthcare; Saint Petersburg (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Tuition assistance

Employee stock purchase plan

Retirement plan

Job summary

HCA Florida Northside Hospital is seeking an Administrative Assistant to provide diversified clerical support for executives, management, and staff. You will manage calendars, greet guests, coordinate travel, plan meetings, and handle documentation and records with strong attention to detail.

The role requires proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, plus excellent communication and organizational skills.

Qualifications

• High School Diploma or equivalent with 3–7 years of experience.
• Ability to handle confidential information appropriately.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• High degree of flexibility is required.
• Good interpersonal skills.
• Good organizational skills.
• Ability to multi-task and work independently with minimum supervision.
• Detail oriented.
• Ability to effectively communicate.
• Shows initiative and teamwork across departments.

Responsibilities

• Performs diversified clerical duties for executives, management, and staff within the Hospital.
• Manage Outlook calendar, greet guests, answer phones, arrange travel, plan meetings.
• Coordinate communication flow within the team via phone, email, and intranet.
• Prepare documents, manage records, and organize meetings of varying complexity.
• Support multiple projects and track status reports.
• Maintain supplies and equipment to meet team needs.

Skills

MS Word

MS Excel

Outlook

PowerPoint

Communication

Multi-tasking

Teamwork

Organizational skills

Confidential info handling

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant with HCA Florida Northside Hospital you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

Performs diversified clerical duties for executives, management, and staff within the Hospital while maintaining a professional environment. This includes Outlook calendar management, greeting guests, answering phones, making travel arrangements, planning, and scheduling meetings, consolidating status reports, and other projects as needed. Teamwork and organizational skills are essential. Provide administrative support to the department including document preparation and record management. Manages individual and group scheduling needs. Coordinates communication flow within the team and the department via telephone, email, and intranet. Maintains supplies and equipment to meet team needs. Displays extraordinary customer service skills in person, telephone, and written communications. Manage special projects as identified through the initiative. Organize and coordinate small and large meetings with various degrees of complexity (outside location, travel, food, and logistics) Ability to manage multiple projects with multiple owners at one time.

Qualifications

• High School Graduate/Equivalent with 3-7 years of experience.

• Ability to handle confidential information appropriately.

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

• High degree of flexibility is required.

• Good interpersonal skills.

• Good organizational skills.

• Ability to multi-task and work independently with minimum supervision.

• Detail oriented.

• Ability to effectively communicate.

• Tasks initiative.

• Ability to work and participate in a team environment within and across departments.

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

About HCA Florida Northside Hospital

• HCA Florida Northside Hospital is a 280+ bed hospital in St. Petersburg, Florida, offering comprehensive and interventional stroke care, preventative and corrective cardiac care, structural heart and cardiac surgery, orthopedic and spine treatment, 24/7 emergency care, and general surgery.

• Recognized by Healthgrades in 2025 as one of America's 250 Best Hospitals for the third consecutive year.

• The first recognized Comprehensive Stroke Center in Pinellas County.

• Located on Florida's Gulf Coast in the Tampa Bay area , St. Petersburg-known as the "Sunshine City" -offers golfing, boating, fishing, beaches, and attractions including The Dalí Museum, Museum of Fine Arts, Mahaffey Theater, and the Florida Orchestra.

HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.