Executive Admin Assistant — Property Ops & COO Support

Property Management Association; Culver City (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Ins.

401(k) with Company Match

Paid Time Off

Early Friday Release

Growth opportunities in a large org

Job summary

Property Management Association in Culver City, CA seeks an Administrative Assistant to support the Residential Department and COO in a fast-paced, hands-on environment. You will help manage calendars, organize data, and coordinate front-office tasks across Los Angeles and Orange County.

The role emphasizes attention to detail, independent initiative, and effective communication with residents, vendors, and corporate staff.

Qualifications

• Intermediate to advanced proficiency with Microsoft Office, Excel, and Outlook.
• Strong written and verbal communication skills.
• Comfortable navigating the internet and learning new online systems.
• Excellent attention to detail and accuracy.
• Highly organized with strong time-management skills.
• Self-starter who can work independently and take initiative.
• Able to prioritize multiple tasks and meet demanding deadlines.
• Punctual, dependable, and professional.
• Comfortable interacting with a wide range of people, including residents, vendors, property managers, owners, and corporate personnel.
• Yardi and residential property management experience is a plus.

Responsibilities

• Provide administrative support to the Residential Department and Chief Operating Officer on a variety of projects, assignments, and day-to-day needs.
• Maintain and update spreadsheets and databases for both corporate and residential properties, ensuring information is accurate, current, and organized.
• Manage the COO's calendar and assist with scheduling, coordination, and follow-up.
• Research and stay informed on changes to city ordinances and other information affecting residential operations.
• Manage and update online property advertising, including RentCafe and other advertising platforms, ensuring listings are accurate, complete, and up to date.
• Communicate professionally and effectively with property managers, corporate staff, vendors, residents, and property owners.
• Set up utility accounts and perform utility audits, requiring strong attention to detail and accuracy.
• Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
• Coordinate residential department training schedules and assist with keeping training initiatives organized and on track.
• Take on special projects and assignments while maintaining competing priorities and deadlines.

Skills

Microsoft Office

Excel

Outlook

Strong communication

Time management

Independent work

Tools

Yardi

Job description

Property Management Association in Culver City, CA seeks an Administrative Assistant to support the Residential Department and COO in a fast-paced, hands-on environment. You will help manage calendars, organize data, and coordinate front-office tasks across Los Angeles and Orange County.

The role emphasizes attention to detail, independent initiative, and effective communication with residents, vendors, and corporate staff.