Executive Admin Assistant: Onsite HR & Operations Support

Payfuture Technologies; Aurora (IL); On-site; Full time

Job description

Job Title:

Administrative Assistant

Location (city, state)

Aurora, IL (100% onsite)

Industry:

Manufacturing

Pay:

$25 – $30 / hour based on experience

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for a global manufacturing company within the healthcare industry. The leadership team is seeking a professional Administrative Assistant to support ongoing projects, HR support and daily office operations.

Job Description:

The Administrative Assistant will handle a variety of responsibilities, including front desk operations, scheduling, travel coordination, expense reporting, and support for onboarding processes. This individual will work closely with leadership and play a key role in ensuring smooth and efficient office functions.

Key Responsibilities:

• Greet and assist visitors while managing the reception area.
• Coordinate travel arrangements, including itineraries and logistics.
• Schedule meetings, prepare conference rooms, and arrange catering or supplies.
• Process and track expense reports in Concur.
• Support onboarding and offboarding processes, including I-9 verification and HRIS updates.
• Provide administrative support to senior leadership with calendars and scheduling.
• Assist with office projects and other administrative tasks as needed.

Qualifications:

• 3+ years of administrative experience with scheduling, travel, and expense management.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with Concur preferred.
• High school diploma required.
• Professional, detail-oriented, and customer-service focused.

Additional Details:

• Contract position with potential long term hire.
• Hours: 8:00 AM–4:30 PM, Monday–Friday.
• 100% onsite role, business casual dress code.
• Friendly team, training provided, great work/life balance.

Perks:

• Work closely with executive leadership.
• Gain experience supporting both HR and operational functions.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.