Executive Admin Assistant — Office-Based Leader Support

Kokosing Industrial, Inc.; Kentucky; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K plan

Job summary

Kokosing Industrial, Inc. in the United States is seeking an experienced administrative professional to provide high-level support to the VP and SVP, coordinating calendars, meetings, travel, and confidential communications.

This 100 percent in-office role requires superb writing, organizational, and multitasking skills, with proficiency in Microsoft Office and SharePoint, and a proven ability to work with executive leadership in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 7+ years in administrative support, preferably with executive leadership.
• Experience in corporate office environment is strongly preferred.

Responsibilities

• Provide administrative support to Leaders of Kokosing Industrial, including VP and SVP.
• Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests, and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding calls and welcoming visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies.

Skills

Writing skills

Proofreading

MS Office

SharePoint

Typing 50+wpm

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Job description

Kokosing Industrial, Inc. in the United States is seeking an experienced administrative professional to provide high-level support to the VP and SVP, coordinating calendars, meetings, travel, and confidential communications.

This 100 percent in-office role requires superb writing, organizational, and multitasking skills, with proficiency in Microsoft Office and SharePoint, and a proven ability to work with executive leadership in a fast-paced environment.