Administrative Assistant

Kokosing Industrial, Inc.; Kentucky; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K plan

Job summary

Kokosing Industrial, Inc. in the United States is seeking an experienced administrative professional to provide high-level support to the VP and SVP, coordinating calendars, meetings, travel, and confidential communications.

This 100 percent in-office role requires superb writing, organizational, and multitasking skills, with proficiency in Microsoft Office and SharePoint, and a proven ability to work with executive leadership in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 7+ years in administrative support, preferably with executive leadership.
• Experience in corporate office environment is strongly preferred.

Responsibilities

• Provide administrative support to Leaders of Kokosing Industrial, including VP and SVP.
• Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests, and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding calls and welcoming visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies.

Skills

Writing skills

Proofreading

MS Office

SharePoint

Typing 50+wpm

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Job description

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.Job Description:Kokosing is one of America's 60 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors.Located in the Midwest and Mid-Atlantic Regions, Kokosing's services include the construction of highways/bridges, industrial facilities/factories, data centers, marine, solar, advanced industrial, pipeline, and water/wastewater facilities, along with asphalt/concrete pavement and underground utilities. For over 70 years, our family-owned company has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards.Please note that this role is 100 percent in office, Monday through FridayDuties and Responsibilities:Provide administrative support to the Leaders of Kokosing Industrial, including VP and SVPSchedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.Prepare and handle confidential information, including correspondence, reports and other company documents.Make travel arrangements and prepare expense reports.Schedule and make arrangements for conference calls and meetings.Receive clients and guests, and maintain good public relations with them.Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.Prepare and proofread correspondence, memoranda, and other documents.Perform time entry and calendar management.Perform miscellaneous filing and clerical tasks.Prepare bid documents as a supplement to the Estimating Coordinator as required.Maintain compliance management for active projects as needed.Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.Organize charity donation efforts, retirement celebrations, and misc. events.Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.Organize catering for all office meetings, including internal meetings.Receive and coordinate approval of mileage, expense and reimbursement requests.Knowledge, Skills and Abilities:Excellent writing, spelling, grammar and proofreading skillsPossess Microsoft Office and SharePoint skillsTyping (50+ wpm)Ability to organize, prioritize, and produce quality workAbility to effectively multi-taskExcellent interpersonal communication skills, both verbal and writtenAdaptable to changing demands from multiple peopleDetail and deadline oriented, and punctualSelf-motivated in order to complete assignments in a timely mannerEducation and Experience:High school diploma or equivalent experience required.At least 7 plus years of experience in Administrative level support strongly desired experience supporting Executive leaderships is a significant plusPrevious experience as an administrative assistant in a corporate capacity is required.Benefits:Kokosing offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off and a 401K plan.Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.