Executive Admin Assistant – Manufacturing & Travel Lead

Partners In Recovery LLC; Phoenix (AZ); On-site; USD 52,000 - 58,000; Full time

Job summary

Copper State Bolt & Nut Co. is seeking an Administrative Assistant to support our Manufacturing leadership. You will handle calendars, travel arrangements, and purchasing documentation while coordinating with multiple departments.

The role requires strong Microsoft Office skills, 3+ years of admin experience, and a detail-oriented, proactive approach to support executive leadership and cross-functional teams.

Qualifications

• High School Diploma or GED required; Associate's degree preferred.
• 3+ years of administrative experience, preferably in manufacturing or industrial environments.
• Strong Microsoft Office skills, especially Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, communication, and multitasking skills.
• Experience coordinating meetings, travel, vendors, and executive support.
• Comfortable learning new technology and business systems; must be highly computer proficient.

Responsibilities

• Provide administrative support to the VP of Manufacturing and Manufacturing leadership.
• Coordinate meetings, calendars, travel arrangements (domestic and international), and department communications.
• Assist with Manufacturing Business Alliance meetings, including scheduling, agendas, and catering.
• Support Purchasing and Costing teams by ordering small tools, consumables, signage, and maintaining purchasing documentation.
• Manage petty cash, commission reports, receipts, and end-of-month reconciliations.
• Coordinate facility vendors, including uniform services, pest control, water services, and other site contractors.
• Provide administrative support for safety programs by scheduling meetings, tracking training, maintaining BlueVolt records, and assisting with injury reporting and compliance documentation.

Skills

Administrative experience

Multitasking

Organizational skills

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

Copper State Bolt & Nut Co. is seeking an Administrative Assistant to support our Manufacturing leadership. You will handle calendars, travel arrangements, and purchasing documentation while coordinating with multiple departments.

The role requires strong Microsoft Office skills, 3+ years of admin experience, and a detail-oriented, proactive approach to support executive leadership and cross-functional teams.