Executive Administrative Assistant — Manufacturing Operations

Northrop Grumman; Rolling Meadows (IL); On-site; USD 64,000 - 106,000; Full time

Job summary

Northrop Grumman in Rolling Meadows, IL, is seeking an Administrative Assistant to support the Director of Manufacturing Operations. The role requires meticulous calendar management, meeting coordination (in-person and hybrid), travel planning, expense reporting, and cross‑functional communication with internal and external stakeholders.

The ideal candidate will be proficient in Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, SharePoint), demonstrate initiative, and work effectively both

Qualifications

• Bachelor’s degree or higher with relevant administrative experience, or equivalent experience.
• Experience organizing schedules, meetings, and travel arrangements.
• Proficiency in Word, PowerPoint, Outlook, and Excel; experience with Concur.

Responsibilities

• Manages leadership calendars, including scheduling and resolving conflicts.
• Coordinates in-person and hybrid meetings; prepares materials and room/tech setup.
• Arranges domestic travel and prepares expense reports.
• Provides back-up admin support to VP of Manufacturing when needed.
• Maintains collaboration sites and supports special projects.

Skills

Scheduling

Communication

Interpersonal skills

Organization

Independent work

Education

Bachelor's degree

Associate's degree

High School diploma or equivalent

Tools

Microsoft Office Suite

Concur

Job description

Northrop Grumman in Rolling Meadows, IL, is seeking an Administrative Assistant to support the Director of Manufacturing Operations. The role requires meticulous calendar management, meeting coordination (in-person and hybrid), travel planning, expense reporting, and cross‑functional communication with internal and external stakeholders.

The ideal candidate will be proficient in Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, SharePoint), demonstrate initiative, and work effectively both