Executive Admin Assistant - Hybrid (Legal Talent & Recruitment)

Gravity Staffing, Inc.; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Breakfast and Lunch Provided

Job summary

Gravity Staffing, Inc. in New York City is seeking an Administrative Assistant to support the senior management team of Legal Talent and Legal Recruitment at a global law firm.

The position offers a hybrid schedule (work from home on Fridays) and a 9:30-5:30 workday, with breakfast and lunch provided. The role requires strong calendar management and communication skills, plus experience with billing and invoicing systems.

Qualifications

• Supports senior management in a legal or professional services environment.
• Maintains busy, complex and ever-changing calendars with on-site and hybrid meetings.
• Experience with billing/invoicing databases and document management systems.
• Excellent written and verbal communication and a proactive work approach.

Responsibilities

• Manages day-to-day admin for senior management with initiative and independent judgment.
• Coordinates and schedules meetings, handling catering, multimedia, and documents.
• Screens calls, mail, visitors, inquiries, and tracks communications.
• Prepares documents including letters, memos, spreadsheets and presentations.
• Establishes and maintains organized files and records.
• Collaborates with Finance on invoices and expense reports.
• Manages travel arrangements for senior management.
• Performs other tasks and special projects as needed.

Skills

Calendar management

Executive support

Microsoft Office

Travel coordination

Communication

Overtime flexibility

Attention to detail

Education

Bachelor’s degree (preferred)

Job description

Gravity Staffing, Inc. in New York City is seeking an Administrative Assistant to support the senior management team of Legal Talent and Legal Recruitment at a global law firm.

The position offers a hybrid schedule (work from home on Fridays) and a 9:30-5:30 workday, with breakfast and lunch provided. The role requires strong calendar management and communication skills, plus experience with billing and invoicing systems.