Executive Admin Assistant – Deans Office (Hybrid)

Rocky Vista University; Billings (MT); Hybrid; USD 42,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

2 weeks paid vacation

Sick days

Personal days

Paid holidays

401(K) match

Job summary

Rocky Vista University in Billings, MT invites applications for an Administrative Assistant (Full-Time) to support the Associate and Assistant Deans in the DVM program. This role coordinates schedules, meetings, travel, and documents, while maintaining confidentiality and professionalism.

The position focuses on in-office operations with hybrid flexibility for eligible roles. Strong organizational, communication, and MS Office skills are essential; prior admin experience preferred.

Qualifications

• Associate’s Degree or equivalent experience with administrative duties.
• At least 1 year of admin support experience including customer service.
• Strong MS Office skills (Outlook, Word, Excel).
• Excellent written and verbal communication with high confidentiality.

Responsibilities

• Support daily operations of the office of the Associate and Assistant Deans; respond to inquiries professionally.
• Coordinate calendars, meetings, and events for the Deans; arrange travel as needed.
• Prepare agendas, materials, minutes, and track action items with confidentiality.
• Manage correspondence and documents, routing for approvals and signatures.

Skills

Administrative support

Customer service

Communication

Microsoft Office

Attention to detail

Professionalism

Education

Associate’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Adobe Pro

Zoom

Teams

Job description

Rocky Vista University in Billings, MT invites applications for an Administrative Assistant (Full-Time) to support the Associate and Assistant Deans in the DVM program. This role coordinates schedules, meetings, travel, and documents, while maintaining confidentiality and professionalism.

The position focuses on in-office operations with hybrid flexibility for eligible roles. Strong organizational, communication, and MS Office skills are essential; prior admin experience preferred.