Executive Admin Assistant

Nationwide; Des Moines (IA); Hybrid; USD 58,000 - 60,000; Full time

Job summary

A leading company in the insurance industry is seeking an Executive Administrative Assistant in Des Moines, Iowa. This hybrid role supports multiple leaders, requiring exceptional organizational and interpersonal skills. The ideal candidate will thrive in a dynamic environment, managing daily operations and facilitating communication. If you are tech-savvy and passionate about delivering extraordinary care, this is a great opportunity to join a collaborative team that values creativity and excellence.

Benefits

Medical/Dental/Vision Insurance

401(k) with Company Match

Paid Time Off

Life Insurance

Short and Long Term Disability Coverage

Qualifications

• Typically six or more years related administrative assistant experience.
• Administrative professional certification(s) such as CAP or CWCA are a plus.

Responsibilities

• Orchestrate daily operations and provide top-notch support.
• Coordinate travel plans and manage calendars for leaders.
• Compile information for reports and presentations.

Skills

Organizational Skills

Interpersonal Skills

Tech Savvy

Education

High School Diploma

Vocational or Technical Business School Studies

Tools

MS Office

Job description

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Join to apply for the Executive Admin Assistant role at Nationwide

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you! At Nationwide, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Join Our teams as an Executive Administrative Assistant!

Are you ready to take on a dynamic role supporting ADS, ATS and DPO in the P&C Technology organization? We’re looking for someone who can bring a blend of professionalism, tech-savviness, and a friendly demeanor to our Des Moines, Iowa office.

Experience the best of both worlds with our Des Moines-based hybrid position, collaborating in office 2 days per week.

What We’re Looking For

• Organizational Guru: Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.
• People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.
• Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.
• Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid work environment.
  
  

What You’ll Do

• Help orchestrate the daily operations, providing top-notch support.
• Support our dynamic organization.
• Be the backbone of our operations, ensuring everything runs smoothly.
  
  

Why Join Us?

• Be part of a team that values creativity, collaboration, and excellence.
  
  

If you’re ready to make a difference and be a key player in our team, we’d love to hear from you!

Compensation Grade: D4

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.
  
  

May Perform Other Responsibilities As Assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills And Experiences

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values.

Job Conditions

Overtime Eligibility: Eligible (Non Exempt)

Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here.

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

Smoke-Free Iowa Statement: Nationwide Mutual Insurance Company, its affiliates and subsidiaries comply with the Iowa Smokefree Air Act. Smoking is prohibited in all enclosed areas on or around company premises as well as company issued vehicles. The company offers designated smoking areas in which smoking is permitted at each individual location. The Act prohibits retaliation for reporting complaints or violations. For more information on the Iowa Smokefree Air Act, individuals may contact the Smokefree Air Act Helpline at 888-944-2247.

Note To Employment Agencies

We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Insurance

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