Executive – Admin Assistant

Medhavi WISE; Campus (IL); On-site; USD 3,622 - 5,692; Full time

Benefits offered by this job

Competitive compensation with bonuses

Leadership role

Collaborative environment

Job summary

Medhavi Skills University in Singtam is seeking an Admin Executive for full-time on-site work. You will handle admin and operations, organize resources, and foster positive relations among students and staff.

The role requires coordinating with teaching and non-teaching staff, managing facilities, and ensuring smooth daily campus operations. A Bachelor’s degree and basic IT skills are expected, with opportunities to grow within a rapidly expanding national platform.

Qualifications

• 1+ years of experience in Admin role.
• Bachelor’s Degree in any domain.
• Proficient in MS Word and basic Excel.
• Good written and verbal communication.

Responsibilities

• Opening and maintaining of Files.
• Circular Notice for students.
• Keeping track of stationery stock.
• Ensuring that infrastructural facilities are well maintained.
• Keeping track of mails and daily operation of the academic block.
• Coordinating with HK and other admin staff.
• Overseeing Guest House operations.

Skills

Communication

Organizational skills

Education

Bachelor's degree

Tools

MS Word

Excel

Job description

About Medhavi Skills UniversityMedhavi Skills University (MSU) is a government-notified private State Skills University established under a State Act in Sikkim in 2021, dedicated to advancing quality skill-integrated higher education and entrepreneurship. Recognised by the UGC and aligned with the National Education Policy (NEP) 2020, MSU is a pioneer in converging the skilling ecosystem with formal higher education through its “Industry as Campus” model. The University collaborates extensively with industries and Skill Development Institutes to deliver work-integrated degree programs embedding structured on-the-job training within the curriculum. MSU is a recognised Awarding Body under NCVET, empanelled with DGT, and serves as an anchor university partner with NSDC and the PMU of NSDC International-collectively reinforcing its demand-driven, industry-co-led academic framework. Ranked 4th among India’s Top Skill Universities in the Outlook ICARE Rankings 2025 and supported by over 11 defence partnerships along with multiple national recognitions, MSU stands among India’s leading skill-integrated higher education institutions.

About Medhavi GroupEstablished in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. With a strong outcome-driven approach, the Group has trained over 6 lakh learners, achieving more than 70% employability outcomes, and currently supports 20,000+ active students across its diverse programs. Medhavi Group continues to bridge the gap between education and employment by building scalable, industry-aligned talent pathways across India. Work Integrated Skill based Higher Education (WISE) is Medhavi’s flagship industry-integrated initiative built on the principle of “Industry as Campus.” It combines academic learning with structured on-the-job training, ensuring students graduate with real work experience and industry-ready skills. Through deep, outcome-driven partnerships with over 300+ leading industry and skill partners across 26+ sectors including Hyundai, Mahindra, IHG Group, Nephroplus, Barbeque Nation, Nexus Select Malls, ClassPlus, Tata Electronics, Marriott, ITC, and others- WISE enables learners to acquire role- specific competencies directly within live business environments. WISE creates a demand-driven talent pipeline for industries that enhances employability, improves workforce productivity, and bridges the industry skill gap.

Role OverviewThis is a full-time on-site role for an Admin Executive at Medhavi Skills University in Singtam. The Administrator will be responsible for Admin and Operation work, providing resources facility and promoting healthy relationship and environment for the students and staff members. The role will involve developing and delivering resources based on requirement, Coordination. The Administrator will also collaborate with students & all the staff members, both Teaching & Non-Teaching professionals to support overall initiatives at the university.

Key Responsibilities

• Opening and maintaining of Files.
• Circular Notice for students.
• Keeping track of stationery stock.
• Ensuring all the infrastructural facilities is well maintained.
• Keeping track of any mails coming in.
• Ensuring that the daily operation of the academic block goes smoothly.
• Keeping an eye on HK and security staff.
• Ensuring that the university resources are optimally used.
• Following up with the Infra/IT team in ensuring that the campus is operating smoothly.
• Preparing a procurement list for required items for admin and academic on a regular basis.
• Coordinating with HK and other admin staff members.
• Coordinating for staff & student transport.
• Overlooking at overall safety of the place.
• Coordinating for Events etc.
• Ensuring that the university resources are not misused.
• Handling student’s grievances and reporting to the concerned authority.
• End to end responsibility and ownership of the university Guest House.
• Coordination with the guest/staff staying at the Guest House.

Qualifications & Skills Required

• 1+ years of experience in Admin role.
• Bachelor’s Degree in any domain.
• Basic Excel Sheet.
• MS word.
• Good written and verbal Communication

What We Offer

• Opportunity to architect and scale a future-focused, industry-integrated higher education ecosystem.
• Competitive compensation with performance-linked incentives.
• Leadership role in a rapidly growing national skills and university platform.
• A collaborative, mission-driven environment.
• The opportunity to create a measurable impact on employability and workforce transformation at scale.

Note on Application

Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.