Executive – Canteen Operations

Medhavi WISE; Campus (IL); On-site; USD 2,610 - 4,384; Full time

Benefits offered by this job

Competitive compensation

Incentives

Leadership role

Collaborative environment

Impact on employability

Job summary

Medhavi Skills University invites applications for a Canteen Operations Executive to oversee daily billing, inventory, vendor coordination and compliance across designated locations. The role requires strong operational discipline and cross-functional collaboration.

The ideal candidate holds a Bachelor's degree in commerce or related field, 2–4 years in canteen or hospitality operations, and a proven ability to optimize processes and costs within a busy service environment.

Qualifications

• Bachelor's degree in commerce, Business Administration, Hotel Management, Hospitality Management, or a related discipline.
• 2–4 years of experience in canteen, food service, hospitality, retail operations or facility management is preferred.
• Experience in inventory management, billing, vendor coordination, or operations management will be an added advantage.

Responsibilities

• Manage daily billing activities, cash collections, digital payments, and payment reconciliation.
• Monitor inventory levels, stock movement, and consumption across all canteen locations to ensure uninterrupted operations.
• Coordinate with vendors for timely procurement and delivery of food items, consumables, and other operational supplies.
• Verify invoices, maintain procurement records, and assist in purchase planning.
• Prepare and submit daily, weekly, and monthly operational reports, including sales, inventory, and financial summaries.
• Maintain accurate documentation of billing records, stock registers, vendor records, and operational reports.
• Coordinate with hostel authorities, canteen staff, and other stakeholders to ensure efficient service delivery.
• Ensure compliance with organizational policies, food safety guidelines, operational procedures, and reporting standards.
• Analyse operational data to identify trends, improve efficiency, minimize wastage, and optimize inventory levels.
• Address operational issues promptly and coordinate with relevant teams for timely resolution.
• Support management with operational planning, budgeting inputs, and process improvement initiatives.
• Perform any other administrative or operational duties assigned by the reporting manager.

Skills

Canteen operations

Billing & reconciliation

Inventory management

Vendor coordination

Cross-functional collaboration

Education

Bachelor's degree in commerce or related discipline

Job description

About Medhavi Skills University

Medhavi Skills University (MSU) is a government-notified private State Skills University established under a State Act in Sikkim in 2021, dedicated to advancing quality skill-integrated higher education and entrepreneurship. Recognised by the UGC and aligned with the National Education Policy (NEP) 2020, MSU is a pioneer in converging the skilling ecosystem with formal higher education through its “Industry as Campus” model. The University collaborates extensively with industries and Skill Development Institutes to deliver work-integrated degree programs embedding structured on-the-job training within the curriculum. MSU is a recognised Awarding Body under NCVET, empanelled with DGT, and serves as an anchor university partner with NSDC and the PMU of NSDC International-collectively reinforcing its demand-driven, industry-co-led academic framework. Ranked 4th among India’s Top Skill Universities in the Outlook ICARE Rankings 2025 and supported by over 11 defence partnerships along with multiple national recognitions, MSU stands among India’s leading skill-integrated higher education institutions.

About Medhavi Group

Established in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. With a strong outcome-driven approach, the Group has trained over 6lakh learners, achieving more than 70% employability outcomes, and currently supports 20,000+active students across its diverse programs. Medhavi Group continues to bridge the gap between education and employment by building scalable, industry-aligned talent pathways across India. Work Integrated Skill based Higher Education (WISE) is Medhavi’s flagship industry-integrated initiative built on the principle of “Industry as Campus.” It combines academic learning with structured on-the-job training, ensuring students graduate with real work experience and industry-ready skills. Through deep, outcome-driven partnerships with over 300+ leading industry and skill partners across 26+ sectors including Hyundai, Mahindra, IHG Group, Nephroplus, Barbeque Nation, Nexus Select Malls, ClassPlus, Tata Electronics, Marriott, ITC, and others- WISE enables learners to acquire role- specific competencies directly within live business environments. WISE creates a demand-driven talent pipeline for industries that enhances employability, improves workforce productivity, and bridges the industry skill gap.

For more information, visit https://www.msu.edu.in/

For more information, visit https://msu.edu.in/wise/

Role Overview

The Canteen Operations Executive is responsible for ensuring the smooth and efficient functioning of canteen operations across designated locations. The role involves overseeing billing, inventory management, vendor coordination, operational reporting, and process compliance while maintaining accurate records. The incumbent will work closely with hostel, canteen, and administrative teams to ensure seamless day-to-day operations and high service standards.

Key Responsibilities

• Manage daily billing activities, cash collections, digital payments, and payment reconciliation.
• Monitor inventory levels, stock movement, and consumption across all canteen locations to ensure uninterrupted operations.
• Coordinate with vendors for timely procurement and delivery of food items, consumables, and other operational supplies.
• Verify invoices, maintain procurement records, and assist in purchase planning.
• Prepare and submit daily, weekly, and monthly operational reports, including sales, inventory, and financial summaries.
• Maintain accurate documentation of billing records, stock registers, vendor records, and operational reports.
• Coordinate with hostel authorities, canteen staff, and other stakeholders to ensure efficient service delivery.
• Ensure compliance with organizational policies, food safety guidelines, operational procedures, and reporting standards.
• Analyse operational data to identify trends, improve efficiency, minimize wastage, and optimize inventory levels.
• Address operational issues promptly and coordinate with relevant teams for timely resolution.
• Support management with operational planning, budgeting inputs, and process improvement initiatives.
• Perform any other administrative or operational duties assigned by the reporting manager.

Qualifications & Skills Required

• Bachelor's degree in commerce, Business Administration, Hotel Management, Hospitality Management, or a related discipline.
• 2–4 years of experience in canteen, food service, hospitality, retail operations, or facility management is preferred.
• Experience in inventory management, billing, vendor coordination, or operations management will be an added advantage.

What We Offer

• Opportunity to architect and scale a future-focused, industry-integrated higher education ecosystem.
• Competitive compensation with performance-linked incentives.
• Leadership role in a rapidly growing national skills and university platform.
• A collaborative, mission-driven environment.
• The opportunity to create a measurable impact on employability and workforce transformation at scale.

Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees