Executive Admin & AI-Driven Training Coordinator

United-Food-Bank; Mesa (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

United Food Bank in Mesa, AZ seeks an Administrative Coordinator to manage front desk, support the Chief Administrative Officer and Finance, and drive documentation and training initiatives. You will implement AI-assisted workflows, develop SOPs, and create onboarding content while delivering professional, compassionate service to neighbors, donors, volunteers, and partners.

This role requires strong writing skills, tech comfort, and the ability to coordinate between departments, schedule

Qualifications

• Three or more years of progressively responsible administrative, office management, or executive support experience.
• Excellent verbal communication skills, including customer service with compassion for neighbors and partners.
• Experience creating written documentation—procedures, training materials, or process guides.
• Proficiency in Microsoft Office products and comfort with AI-assisted productivity tools.
• Ability to learn new software platforms and manage multiple responsibilities with strong time management.

Responsibilities

• Front Desk & Reception: answer calls, greet visitors, and manage lobby operations.
• Finance Department Support: data entry, document prep, filing, and records maintenance.
• Documentation, Systems & Training: develop SOPs, onboarding content, and reference materials; support AI workflows.
• Executive & Organizational Support: schedule, prepare documents, coordinate meetings, and assist other departments as needed.

Skills

Verbal communication

Written documentation

Time management

Multitasking

Teamwork

Discretion

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

United Food Bank in Mesa, AZ seeks an Administrative Coordinator to manage front desk, support the Chief Administrative Officer and Finance, and drive documentation and training initiatives. You will implement AI-assisted workflows, develop SOPs, and create onboarding content while delivering professional, compassionate service to neighbors, donors, volunteers, and partners.

This role requires strong writing skills, tech comfort, and the ability to coordinate between departments, schedule