Executive Admin & 504 Coordinator — RA, Meetings & Office Ops

Springfield Housing Authority; Town of Springfield (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Springfield Housing Authority in Wisconsin is seeking an Administrative Support professional to manage visitors, inquiries, and correspondence for the agency and to support the executive staff. This role includes coordinating accommodations as a 504 Coordinator and maintaining records per HUD and ADA guidelines.

The position requires strong office skills, organization, and communication; bilingual English/Spanish is preferred.

Qualifications

• Associate or college degree preferred with at least three years of general office experience.
• Experience with and a working knowledge of Fair Housing laws
• Experience with and a working knowledge of Microsoft Word, Microsoft Excel and Microsoft Outlook and the ability to learn other aspects of Microsoft Office.
• Strong organization, interpersonal and customer service skills.
• Ability to respond professionally and courteously to constant interruptions.
• Ability to interpret and perform written or oral instructions.
• Dependable work habits.
• Comprehensive knowledge of standard office practices, procedures, techniques and equipment.
• Excellent writing and oral communication skills.
• Working knowledge of the local media market and personalities involved in reporting news.
• Web site construction and web site operational experience is preferred.
• Excellent oral and written communication skills.

Responsibilities

• Greets and provides customer service of all visitors to the Executive Office.
• Answers incoming calls from main phone line, directing callers to the appropriate department and/or personnel.
• Picks up and distributes mail and processes outgoing mail on a daily basis.
• Assists in preparations for Board Meetings, Resident Advisory Board meetings corporate events, professional development events.
• Assists Executive Department staff with preparing and submitting reports to HUD, EOHLC, MassHousing, Accounting Department and other SHA departments and other entities.
• Schedules and prepares for hearings. Tracks all hearing requests, status and outcomes.
• Submits electronic purchase order requisitions; maintains inventory of office supply.
• Maintains records/ filing; coordinates translation / interpretation services (including for hearings) and invoices.
• As needed, provides assistance to the HR Department, including benefits coordination, updating employee records, conducting new employees’ orientation, processing terminations, filing workers compensation reports and maintaining records for the claims.
• Filing.
• Assists the Department with organizing corporate and other events.

Skills

Office administration

Customer service

Communication skills

Microsoft Office

Bilingual English/Spanish

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Springfield Housing Authority in Wisconsin is seeking an Administrative Support professional to manage visitors, inquiries, and correspondence for the agency and to support the executive staff. This role includes coordinating accommodations as a 504 Coordinator and maintaining records per HUD and ADA guidelines.

The position requires strong office skills, organization, and communication; bilingual English/Spanish is preferred.