Executive Admin

Hillebrand Gori - A company of DHL; Edison (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work environment

Bonus incentive plan

Medical, dental and vision benefits

PTO and floating holidays

401k match

Job summary

Hillebrand Gori - A company of DHL in Edison, NJ seeks an Executive Admin to provide comprehensive support to the Regional CEO. The role encompasses calendar management, travel coordination, and document preparation, ensuring smooth executive operations.

The successful candidate will have 5+ years in an administrative role, strong MS Office skills, and a commitment to discretion. This position offers a hybrid work environment and opportunities for growth within the DHL family.

Qualifications

• 5+ years of experience in an administrative role reporting directly to upper management.
• Experience overseeing expenses and reimbursements.
• Excellent written and communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Attention to detail.
• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects.
• Flexible team player, willing to adapt to changes and challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Physical ability to communicate clearly, operate a computer and office equipment.

Responsibilities

• Deliver administrative support plans and processes for the Regional CEO.
• Manage scheduling for the Regional CEO, including agendas, email, calls, and logistics.
• Coordinate scheduling and calendar management for senior executives.
• Oversee travel logistics, accommodations, transportation, and reimbursements.
• Provide typing, dictation, spreadsheet and PowerPoint creation support.
• Maintain confidentiality of materials; uphold professionalism.
• Support meeting coordination.
• Gather data and trends for complex papers and presentations.
• Input to develop process and quality standards in the board/department/division.
• Suggest process enhancements to increase efficiency.

Skills

5+ years admin experience

Scheduling management

Travel logistics

Communication skills

Microsoft Office proficiency

Attention to detail

Time management

Confidentiality

Tools

Microsoft Office suite

Job description

Job Purpose

The Executive Admin is responsible for delivering comprehensive administrative support to the Regional CEO, enabling effective leadership, decision-making, and execution of business objectives. Through exceptional organization, coordination, and discretion, the role ensures the seamless management of executive priorities, communications, travel, and strategic initiatives.

Job Title: Executive Admin

Location: Edison, NJ

Key Responsibilities

• Administer general administrative support plans and processes for the Regional CEO
• Manage professional and personal scheduling for Regional CEO, including agendas, email, phone calls, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage Regional CEO’s travel logistics and activities, including accommodations, transportation, and reimbursements.
• Provide administrative and office support, such as typing, dictation, and spreadsheet and PowerPoint creation.
• Maintain professionalism and strict confidentiality with all materials.
• Support coordination for meetings.
• Gather information, data and trends to formulate concept and content of complex decision papers and presentations.
• Provide input to develop process and quality standards in the relevant board/ department/ division.
• Use best practices, address recurring issues and suggest enhancements in administrative support processes and systems to increase effectiveness and efficiency.

Qualifications

• 5+ years of experience in an administrative role reporting directly to upper management required.
• Experience overseeing expenses and reimbursements.
• Excellent written and communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Attention to detail.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Physical ability to: communicate clearly and accurately, operate a computer and other office equipment.

Key Competencies

• Action Oriented
• Interpersonal Savvy
• Collaborative
• Ensures Accountability
• Resourcefulness
• Communicates effectively
• Optimizes Work Processes

You’ll be rewarded in many ways, such as:

• Belong to a diverse and dynamic culture that promotes inclusion, growth, and development.
• Participate in comprehensive compensation (competitive salary and bonus incentive plan), benefits (including medical, dental, and vision), generous PTO plan (including sick days and Floating Holidays, and a 401k match.
• Enjoy a hybrid work environment.

Pay range: $80,000-100,000/yr total compensation, based on experience.