Executive Admin

Liberty Energy; Denver (CO); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Voluntary Life Insurance

Company-Paid Life and AD&D Insurance

Short Term & Long Term Disability

401(k) Retirement Plan with company匹

Job summary

Liberty Energy is seeking an organized administrative professional to support senior executives in daily operations, scheduling, and cross-functional initiatives. You will manage complex calendars, coordinate travel, and assist with cross-functional events and communications.

The role emphasizes discretion, multi-tasking, and a proactive approach to problem-solving in a fast-paced environment. Evening/weekend flexibility may be required, and benefits are offered.

Qualifications

• Associate or Bachelor’s degree
• Experience supporting senior executives
• Strong organizational and time-management skills

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate executive travel arrangements.
• Oversee the Master Executive Scheduler calendar and inbox, ensuring accuracy, alignment, and timely communication.
• Coordinate logistics for catering, accommodations, and special requests for executives and visitors.
• Investor Relations calendar management, conference scheduling and all aspects of Quarterly Earnings preparation.
• Plan and execute cross-functional events, including logistics, vendor coordination, and on-site support.
• Prepare and support meetings end-to-end, including setting up Zoom/virtual platforms and testing technology.
• Support the distribution and logistics of company publications and reports, including shipping and mailing efforts.
• Coordinate document management activities, including organizing, preparing, and notarizing official documents.
• Expense report, reconciliations and direct bill management.
• Maintain confidentiality and ensure smooth office operations through proactive problem-solving.

Skills

Time management

Organizational skills

Executive support experience

Education

Associate or Bachelor's degree

Job description

Provides high-quality administrative and operational support to ensure the seamless execution of day-to-day activities. This role works closely with senior executive support staff to manage logistics, coordinate scheduling, and support cross-functional initiatives. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Qualifications & Requirements:

• Associate or Bachelor’s degree
• Experience supporting senior executives
• Strong organizational and time-management skills

Indicators & Attributes for Success:

• Effective and decisive decision-making skills
• Business acumen
• Customer/Client focus
• Critical evaluation
• Organizational and prioritization skills
• Accountability
• Ethical practice
• Flexibility
• Must be sensitive to Corporate needs, employee goodwill, and the business needs

Primary Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate executive travel arrangements.
• Oversee the Master Executive Scheduler calendar and inbox, ensuring accuracy, alignment, and timely communication. (Ex. Culture Club, Office Events, Holiday Invites).
• Coordinate logistics for catering, accommodations, and special requests for executives and visitors.
• Investor Relations calendar management, conference scheduling and all aspects of Quarterly Earnings preparation.
• Plan and execute cross-functional events, including logistics, vendor coordination, and on-site support. (ExTech Days, RedM, Senate Luncheon).
• Prepare and support meetings end-to-end, including setting up Zoom/virtual platforms, testing technology, and ensuring conference rooms and meeting spaces are fully equipped and ready.
• Support the distribution and logistics of company publications and reports, including shipping and mailing efforts (Annual Reports, BHLs).
• Coordinate document management activities, including organizing, preparing, and notarizing official documents.
• Expense report, reconciliations and direct bill management.
• Maintain confidentiality and ensure smooth office operations through proactive problem-solving.
• Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Working Conditions/Environment:

• Operates in a professional and/or business casual office environment.
• Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones.
• Evening and weekend work may be required as job duties demand.

$75,000/YR - 95,0000/YR

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience and may fall outside of the range shown.

At LOS, our total employee benefits include, but are not limited to, the following:

• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match