Executive Action Officer (Falls Church, VA)

Kids for the Future; Virginia (MN); On-site; USD 90,000 - 130,000; Full time

Job summary

NIKA is hiring for an Executive Action Officer to support the Defense Health Agency’s Facilities organization in Falls Church, VA. The role sits onsite and acts as the central point of coordination for executive taskers, correspondence, congressional inquiries, leadership requests, and organizational actions from receipt through final approval.

The Executive Action Officer works closely with senior leaders, division leadership, and subject matter experts to develop high-quality leadership

Qualifications

• Must be a US citizen.
• Must be eligible to obtain security clearance.
• Bachelor's degree from an accredited institution.
• Minimum five years of experience supporting a 3-star or SES-equivalent staff or similar defense-related organization.
• Experience with requirements planning, executive staffing, correspondence management, action/task management, and senior leadership support.
• Experience writing and editing Department of War or Defense policy and executive documents.
• Familiarity with Facilities Life Cycle Management policies.
• Knowledge of applicable federal regulations and laws.
• Ability to synthesize large amounts of information into concise executive updates and recommendations.
• Strong proficiency in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
• Ability to manage multiple high-priority actions and deadlines simultaneously.

Responsibilities

• Serve as the central point of coordination for executive-level taskers, correspondence, inquiries, leadership requests, and actions.
• Manage actions from receipt through final approval and closeout, ensuring deadlines are met.
• Coordinate with senior leaders, branch chiefs, and executives to develop high-quality leadership products.

Skills

Requirements planning

Executive staffing

Correspondence management

Action/task management

Senior leadership support

Information synthesis

Attention to detail

Communication with senior leaders

Education

Bachelor's degree from an accredited institution

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Adobe Acrobat

CATMS/ETMS

Job description

• Job Category Proposal
• Employee Type FT Non-Exempt

Description

NIKA is hiring for an Executive Action Officer to support the Defense Health Agency’s (DHA) Facilities organization in Falls Church, VA. The role will sit onsite.

TheExecutive Action Officerserves as the central point of coordination for executive-level taskers, correspondence, congressional inquiries, leadership requests, and organizational actions supporting DHA Facilities. This position manages actions from receipt through final approval and closeout, ensuring requirements are accurately assigned, coordinated, tracked, staffed, and completed within established deadlines.

The Executive Action Officer works closely with senior leaders, branch chiefs, division leadership, subject matter experts, and executive staff to develop high-quality leadership products, coordinate responses, identify risks, and maintain visibility of organizational priorities.

Requirements

• Must be US Citizen
• Must be eligible to obtain security clearance
• Bachelor's degree from an accredited institution.
• Minimumfive years of experiencesupporting a 3-star or SES-equivalent staff, military strategic planning organization, Department of War, Joint organization, or Service-equivalent organization.
• Experience with:
  • Requirements planning
  • Executive staffing
  • Correspondence management
  • Action/task management
  • Senior leadership support
• Experience writing and editingDepartment of War, Military Department, or Defense Agency policy and executive documents.
• Familiarity withDepartment of War Facilities Life Cycle Management policies.
• Knowledge of applicable federal regulations and laws..
• Ability to synthesize large amounts of information intoconcise executive-level updates and recommendations.
• Advanced proficiency inMicrosoft Word, including editing and document-formatting tools.
• Proficiency inMicrosoft PowerPoint, Microsoft Excel, and Adobe Acrobat.
• Proficiency withCATMS, ETMS, or similar task-management systems.
• Ability to manage multiple high-priority actions, competing deadlines, and senior-level requirements simultaneously.
• Strong attention to detail and commitment to document quality and accuracy.
• Ability to work effectively with senior leaders and multidisciplinary teams.
• Ability to identify issues proactively, communicate risks, and recommend solutions.

Summary

NIKA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, NIKA takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.