Executive Action Officer (San Antonio, TX)

Kids for the Future; San Antonio (TX); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

PTO

Holidays

Medical Insurance

Dental Insurance

Vision Insurance

401k Matching

Work-Life Balance

Job summary

NIKA is seeking an Executive Action Officer to support the Defense Health Agency’s Facilities organization in San Antonio, TX. The role sits onsite and requires strong executive coordination, policy editing, and leadership-support capabilities.

The candidate will manage actions from receipt to closeout, coordinate with senior leaders and SMEs, and develop high-quality leadership products. A US citizenship and security clearance eligibility are required.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting a 3-star or SES-equivalent staff.
• Experience with requirements planning, executive staffing, correspondence management, action management, and senior leadership support.
• Experience writing and editing DoW/DoD policy or executive documents.
• Proficiency with DoW Facilities Life Cycle Management policies.
• Familiarity with federal regulations and laws.

Responsibilities

• Serve as the centralized point of contact for executive taskers, correspondence, inquiries, and staffing actions.
• Manage and track actions using CATMS/ETMS or similar systems.
• Draft and coordinate executive materials and leadership products.
• Monitor deadlines and follow up to ensure timely completion of actions.
• Develop dashboards and reports to improve workload visibility.
• Prepare executive review packages for senior leadership.

Skills

Executive support

Requirements planning

Correspondence management

Action management

Senior leadership support

Policy editing

Synthesis of information

Education

Bachelor's degree

Tools

CATMS

ETMS

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Job description

• Job Category Upcoming Contracts
• Employee Type FT Non-Exempt

NIKA is hiring for an Executive Action Officer to support the Defense Health Agency’s (DHA) Facilities organization in San Antonio, TX. The role will sit onsite.

Named a Top Workplace by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to operate and manage their real property. Our operations management, engineering, and project management services provide our customers with value and expertise to ensure operational readiness for complex and mission-critical facilities. NIKA benefits include PTO, holidays, medical/dental/vision insurance, 401k matching, and an understanding of work/life balance.

TheExecutive Action Officerserves as the central point of coordination for executive-level taskers, correspondence, congressional inquiries, leadership requests, and organizational actions supporting DHA Facilities. This position manages actions from receipt through final approval and closeout, ensuring requirements are accurately assigned, coordinated, tracked, staffed, and completed within established deadlines.

The Executive Action Officer works closely with senior leaders, branch chiefs, division leadership, subject matter experts, and executive staff to develop high-quality leadership products, coordinate responses, identify risks, and maintain visibility of organizational priorities.

• Serve as thecentralized point of contactfor executive taskers, correspondence, congressional inquiries, leadership requests, and staffing actions.
• Manage and track incoming and outgoing actions usingCATMS, ETMS, or comparable task-management systems.
• Coordinate responses and information gathering from subject matter experts, managers, branch chiefs, division leadership, and executive staff.
• Draft and coordinateDepartment of War correspondence, executive memoranda, response packages, reports, briefing materials, talking points, and leadership products.
• Monitor suspense dates and proactively follow up with responsible organizations to ensure timely completion of actions.
• Maintain comprehensive visibility of actions throughout the staffing and approval process.
• Consolidate contributions from multiple offices into accurate, concise, and cohesive executive-level products.
• Conduct quality-control reviews foraccuracy, completeness, consistency, grammar, formatting, and compliance with organizational requirements.
• Prepare executive review and approval packages for senior leadership.
• Identify potential delays, risks, conflicts, and resource issues and provide leadership with recommended courses of action.
• Develop and maintain organizational knowledge-management repositories, reference materials, and communication products.
• Developdashboards, metrics, workload reports, and leadership tracking toolsto improve organizational visibility and workload management.
• Support strategic communications regarding DHA Facilities initiatives, accomplishments, priorities, and organizational performance.
• Assist with synchronization of DHA Facilities meetings, events, briefings, and executive priorities.
• Support strategic planning initiatives, business process improvements, and other senior leadership priorities.
• Maintain organized records and documentation to support future inquiries, audits, reporting requirements, and leadership decision-making.

Requirements

• Must be US Citizen
• Must be eligible to obtain security clearance
• Bachelor's degree from an accredited institution.
• Minimumfive years of experiencesupporting a 3-star or SES-equivalent staff, military strategic planning organization, Department of War, Joint organization, or Service-equivalent organization.
• Experience with:
  • Requirements planning
  • Executive staffing
  • Correspondence management
  • Action/task management
  • Senior leadership support
• Experience writing and editingDepartment of War, Military Department, or Defense Agency policy and executive documents.
• Familiarity withDepartment of War Facilities Life Cycle Management policies.
• Knowledge of applicable federal regulations and laws..
• Ability to synthesize large amounts of information intoconcise executive-level updates and recommendations.
• Advanced proficiency inMicrosoft Word, including editing and document-formatting tools.
• Proficiency inMicrosoft PowerPoint, Microsoft Excel, and Adobe Acrobat.
• Proficiency withCATMS, ETMS, or similar task-management systems.
• Ability to manage multiple high-priority actions, competing deadlines, and senior-level requirements simultaneously.
• Strong attention to detail and commitment to document quality and accuracy.
• Ability to work effectively with senior leaders and multidisciplinary teams.
• Ability to identify issues proactively, communicate risks, and recommend solutions.

Summary

NIKA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, NIKA takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.