Senior Executive Action Coordinator

Kids for the Future; San Antonio (TX); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

PTO

Holidays

Medical Insurance

Dental Insurance

Vision Insurance

401k Matching

Work-Life Balance

Job summary

NIKA is seeking an Executive Action Officer to support the Defense Health Agency’s Facilities organization in San Antonio, TX. The role sits onsite and requires strong executive coordination, policy editing, and leadership-support capabilities.

The candidate will manage actions from receipt to closeout, coordinate with senior leaders and SMEs, and develop high-quality leadership products. A US citizenship and security clearance eligibility are required.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting a 3-star or SES-equivalent staff.
• Experience with requirements planning, executive staffing, correspondence management, action management, and senior leadership support.
• Experience writing and editing DoW/DoD policy or executive documents.
• Proficiency with DoW Facilities Life Cycle Management policies.
• Familiarity with federal regulations and laws.

Responsibilities

• Serve as the centralized point of contact for executive taskers, correspondence, inquiries, and staffing actions.
• Manage and track actions using CATMS/ETMS or similar systems.
• Draft and coordinate executive materials and leadership products.
• Monitor deadlines and follow up to ensure timely completion of actions.
• Develop dashboards and reports to improve workload visibility.
• Prepare executive review packages for senior leadership.

Skills

Executive support

Requirements planning

Correspondence management

Action management

Senior leadership support

Policy editing

Synthesis of information

Education

Bachelor's degree

Tools

CATMS

ETMS

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Job description

NIKA is seeking an Executive Action Officer to support the Defense Health Agency’s Facilities organization in San Antonio, TX. The role sits onsite and requires strong executive coordination, policy editing, and leadership-support capabilities.

The candidate will manage actions from receipt to closeout, coordinate with senior leaders and SMEs, and develop high-quality leadership products. A US citizenship and security clearance eligibility are required.