Executive Account Assistant

Catch Vibe Voice; Baton Rouge (LA); On-site; USD 47,000 - 54,000; Full time

Job summary

Catch Vibe Voice seeks an Executive Account Assistant to support our account management and executive teams. This role ensures smooth communication, accurate documentation, and efficient coordination with clients and internal partners.

The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. You will manage schedules, prepare reports, and help maintain records while upholding a high level of professionalism and discretion.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proficiency with standard office software and business tools.
• Professional demeanor and problem-solving mindset.

Responsibilities

• Provide administrative and operational support to executive and account management teams.
• Coordinate schedules, meetings, and communications with clients and internal stakeholders.
• Assist in managing client accounts, ensuring timely updates and accurate records.
• Prepare reports, presentations, and documentation as needed.
• Monitor workflows and follow up on tasks to ensure deadlines are met.
• Maintain organized filing systems and handle sensitive information with discretion.
• Support process improvements to enhance efficiency and service quality.

Skills

Organizational skills

Communication skills

Attention to detail

Independent & team work

Office software proficiency

Professional demeanor

Job description

Job Description

We are seeking a detail-oriented and highly organized Executive Account Assistant to support our account management and executive teams. This role plays a key part in ensuring smooth communication, accurate documentation, and efficient coordination between internal departments and external partners.

The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving abilities, and maintains a high level of professionalism in all interactions.

Responsibilities

• Provide administrative and operational support to executive and account management teams
• Coordinate schedules, meetings, and communications with clients and internal stakeholders
• Assist in managing client accounts, ensuring timely updates and accurate records
• Prepare reports, presentations, and documentation as needed
• Monitor workflows and follow up on tasks to ensure deadlines are met
• Maintain organized filing systems and handle sensitive information with discretion
• Support process improvements to enhance efficiency and service quality

Qualifications

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Proficiency with standard office software and business tools
• Professional demeanor and problem-solving mindset

Additional Information

• Competitive salary within the range of $47,000 – $54,000 per year
• Growth opportunities within a dynamic and expanding company
• Skill development in logistics, operations, and account management
• Supportive and collaborative work environment
• Exposure to executive-level decision-making and business strategy