Excel-Pro Administrative Assistant – Data & Operations

Ultimate Staffing; Vancouver (WA); On-site; USD 33,000 - 34,000; Full time

Job summary

Ultimate Staffing in Vancouver, WA is seeking an Administrative Assistant with strong Excel proficiency to support daily administrative and reporting tasks in a fast-paced food manufacturing environment.

The role involves data entry, creating and analyzing reports in Excel, coordinating schedules, preparing presentations, and maintaining filing systems across departments while ensuring accuracy and compliance.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Advanced proficiency in Microsoft Excel (this is a must-have).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working in a manufacturing or production-driven environment.

Responsibilities

• Provide administrative support to leadership and cross-functional teams.
• Create, maintain, and analyze reports using Microsoft Excel (including formulas, pivot tables, VLOOKUP/XLOOKUP, and data formatting).
• Manage data entry, spreadsheets, and document control with a high level of accuracy.
• Coordinate schedules, meetings, and calendaring.
• Prepare correspondence, presentations, and internal documentation.
• Assist with inventory tracking, production reports, and supply documentation as needed.
• Maintain filing systems (digital and physical).
• Support compliance documentation related to food manufacturing standards.
• Handle general office duties such as copying, scanning, and ordering office supplies.

Skills

Attention to detail

Organizational skills

Multitasking

Time management

Tools

Microsoft Excel

Job description

Ultimate Staffing in Vancouver, WA is seeking an Administrative Assistant with strong Excel proficiency to support daily administrative and reporting tasks in a fast-paced food manufacturing environment.

The role involves data entry, creating and analyzing reports in Excel, coordinating schedules, preparing presentations, and maintaining filing systems across departments while ensuring accuracy and compliance.