Administrative Assistant — Excel Pro (Manufacturing)

Ultimate Staffing Services; Vancouver (WA); On-site; USD 33,000 - 34,000; Full time

Job summary

An Administrative Assistant role in the food manufacturing sector requires highly organized individuals to support daily administrative and reporting tasks. Strong Excel proficiency and accurate data handling are essential to assist leadership and cross-functional teams in maintaining smooth operations.

Responsibilities include creating and analyzing Excel reports, data entry, scheduling, preparing presentations, inventory tracking, document control, and general office duties to ensure

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Advanced proficiency in Microsoft Excel (this is a must-have).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working in a manufacturing or production-driven environment.

Responsibilities

• Provide administrative support to leadership and cross-functional teams
• Create, maintain, and analyze reports using Microsoft Excel (including formulas, pivot tables, VLOOKUP/XLOOKUP, and data formatting)
• Manage data entry, spreadsheets, and document control with a high level of accuracy
• Coordinate schedules, meetings, and calendaring
• Prepare correspondence, presentations, and internal documentation
• Assist with inventory tracking, production reports, and supply documentation as needed
• Maintain filing systems (digital and physical)
• Support compliance documentation related to food manufacturing standards
• Handle general office duties such as copying, scanning, and ordering office supplies

Skills

Administrative experience

Excel proficiency

Job description

An Administrative Assistant role in the food manufacturing sector requires highly organized individuals to support daily administrative and reporting tasks. Strong Excel proficiency and accurate data handling are essential to assist leadership and cross-functional teams in maintaining smooth operations.

Responsibilities include creating and analyzing Excel reports, data entry, scheduling, preparing presentations, inventory tracking, document control, and general office duties to ensure