EX Vendor Specialist

VARITE INC; Lehi (UT); Vor Ort; USD 128.943.000 - 137.540.000; Vollzeit

Benefits dieser Stelle

Health insurance

Retirement plans

Legal service plans

Zusammenfassung

VARITE is seeking an EX Vendor Specialist in Lehi, UT for a 12-month onsite engagement. You will onboard suppliers, manage POs, track renewals, and coordinate cross-functional activities with Vendor Managers, AP, and stakeholders.

Ideal candidates have 2-5 years in vendor management, strong organizational and communication skills, and familiarity with tools like GEP Quantum, Ariba, Workday, ServiceNow, and Power BI.

Qualifikationen

• 2-5 years of vendor management, purchasing, procurement operations, or similar fields.
• Ability to manage multiple transactions and drive to completion.
• Strong organizational skills and disciplined documentation.
• Sound operational judgment; distinguish routine work from exceptions.
• Problem-solving and persistence across multiple teams and systems.
• Clear written and verbal communication; summarize status and blockers.
• Collaborate with stakeholders, vendors, and cross-functional partners.
• Experience with spreadsheets, reporting tools, and enterprise workflows.
• Familiarity with vendor onboarding, POs, invoices, renewals, scorecards.

Aufgaben

• Coordinate supplier onboarding requests in GEP Quantum as directed.
• Gather supplier information and monitor onboarding actions to completion.
• Create purchase requisitions in Ariba after sourcing steps.
• Monitor requisition approvals and purchase-order creation.
• Maintain renewal and expiration trackers for suppliers.
• Organize KPI data and prepare performance materials.
• Document reviews with owners, due dates, and actions.
• Log and track vendor issues, credits, and exceptions.
• Coordinate with stakeholders, suppliers, and partners; track handoffs.
• Escalate SLA breaches and complex issues for decision making.
• Coordinate invoice exceptions and payments with stakeholders.
• Maintain operational dashboards and audit-ready docs.
• Reconcile information across systems and correct discrepancies.
• Prepare status information for Vendor Managers and stakeholders.
• Identify recurring breakdowns and surface improvements.

Kenntnisse

Vendor management experience

Multitasking ability

Strong organizational skills

Communication skills

Problem-solving

Cross-functional collaboration

Documentation practices

Attention to detail

Ausbildung

Bachelor’s degree or higher preferred

Tools

GEP Quantum

Ariba

Workday

ServiceNow

Power BI

Jobbeschreibung

VARITE is looking for qualified EX Vendor Specialist in Lehi, UT 84043 (Onsite)

WHAT THE CLIENT DOES?

An American computer software company that offers a wide range of programs from web design tools, photo manipulation, and vector creation, through video/audio editing, mobile app development, print layout, and animation software.

WHAT WE DO?

Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title: EX Vendor Specialist

Location: Lehi, UT 84043 (Onsite)

Contract Duration: 12 months with possible extension.

Pay Rate Range: $45.00 - $48.00/hr. on W2.

HERE'S WHAT YOU'LL DO

Duties:

• Initiate and coordinate supplier onboarding requests in GEP Quantum as directed by Vendor Managers or business stakeholders.
• Gather required business and supplier information, monitor outstanding actions, and follow onboarding requests through completion.
• Create purchase requisitions in Ariba against the appropriate cost center after applicable sourcing and contracting activities have been completed.
• Monitor purchase requisition approvals and purchase-order creation, and coordinate follow-up for returned, incomplete, stalled, or non-standard transactions.
• Maintain renewal, contract-expiration, and purchase-order-expiration trackers for assigned suppliers and coordinate renewal-readiness activities under Vendor Manager guidance.
• Gather and organize performance history, open issues, obligations, and supporting documentation for renewal planning.
• Maintain supplier review calendars and coordinate scheduling and logistics for standard supplier business reviews.
• Gather, validate, and maintain established KPI and scorecard inputs; prepare standard performance calculations and review materials using approved methodologies and templates.
• Document supplier review outcomes, actions, owners, and due dates, and follow up on supplier and internal commitments.
• Receive, log, categorize, investigate, and track assigned vendor issues, credits, queries, exceptions, and follow-up actions using established procedures.
• Coordinate work across business stakeholders, suppliers, and functional partners; maintain owners, target dates, handoffs, timestamps, supporting documentation, and an accurate action history.
• Proactively follow up on overdue or stalled activities and elevate SLA breaches, complex exceptions, unresolved issues, and matters requiring strategic or functional decisions.
• Monitor and coordinate assigned invoice and payment exceptions, including rejected transactions, credits, payment blocks, missing information, and entity or currency discrepancies.
• Coordinate invoice-related follow-up with suppliers, business stakeholders, Accounts Payable, and other functional partners, while documenting VMO actions and downstream handoffs.
• Maintain accurate operational trackers, work queues, status reports, dashboards, and audit-ready documentation.
• Reconcile operational information against the appropriate systems of record and coordinate correction of discrepancies.
• Compile purchasing, onboarding, renewal, issue, invoice, and supplier-performance status information for Vendor Managers and business stakeholders.
• Identify recurring operational breakdowns, incomplete data, overdue actions, and control gaps, and surface them to Vendor Managers for review.
• Support selected higher-complexity activities under Vendor Manager direction while keeping strategic and functional owners informed of risk, status, and required decisions.

Skills

• 2-5 years of experience in vendor management, purchasing, procurement operations, finance operations, contract administration, or a comparable field; or a bachelor’s degree with relevant coursework or equivalent practical experience.
• Demonstrated ability to manage multiple transactions, requests, cases, or work items concurrently and drive them through completion.
• Strong organizational skills, attention to detail, and disciplined documentation practices.
• Sound operational judgment and the ability to distinguish routine work from exceptions requiring investigation or escalation.
• Strong problem-solving skills and persistence in coordinating work across multiple teams and systems.
• Clear written and verbal communication skills, including the ability to summarize status, blockers, dependencies, and required actions.
• Ability to work collaboratively with business stakeholders, Vendor Managers, suppliers, and cross-functional partners while respecting defined decision rights.
• Experience with spreadsheets, reporting tools, work queues, and enterprise workflow systems.
• Experience with supplier onboarding, purchase requisitions, purchase orders, invoice or payment exceptions, renewals, supplier performance reviews, scorecards, or vendor issue management is preferred.
• Experience in a Vendor Management Office, shared services, Employee Experience, Finance, Procurement, or supplier-management environment is preferred.
• Familiarity with GEP Quantum, Ariba, Workday, ServiceNow, Power BI, or comparable platforms is preferred.
• Ability to read and apply defined contract, purchasing, payment, policy, and service-level requirements under guidance.

Education

• Bachelor’s degree or higher preferred.

BENEFITS

We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.

VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.