Evidence and Records Custodian

New Mexico State University; Las Cruces (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University Police Department in Las Cruces seeks an Evidence and Records Custodian to manage criminal evidence and personal property custody, including intake, storage, and release. You will process court and prosecutor requests and handle police citation processing with accuracy.

The role supports public records requests and crime statistics for the university, ensuring compliance with state and federal regulations.

Qualifications

• Required Education: High School diploma + 1 year of relevant experience, or higher degree.
• Equivalent Qualifications: Completion of a post-secondary degree or certificate may substitute for years of experience.
• Preferred Qualifications: Knowlege of records management, evidence processing, audit procedures, Clery Act requirements, and general knowledge of law enforcement/departmental operations.

Responsibilities

• Responsible for criminal evidence and personal property chain of custody, including intake, classification, storage, retrieval, inspections, and release.
• Processing of requests from courts, prosecutors, and defense counsel.
• Issuance, receipt, processing, and audit of police citations.
• Handling requests from the public for copies of police records and related services.
• Categorizes and maintains crime statistics information for the university system.
• Help ensure compliance with state and federal regulations.

Skills

Attention to detail

Documentation

Education

High School diploma or higher

Tools

Records management

Auditing procedures

Clery Act compliance

Job description

Department Contact:Lt. Gabriela Graham / 575-646-3311

Internal or External Search:External - Open to all applicants

Advertising Summary:Join our team to help manage criminal evidence and property, process police citations and records requests, and support courts, prosecutors, and the public. This role also maintains university crime statistics and ensures compliance with applicable state and federal regulations.

Position Details

PositionTitle: Evidence and Records Custodian

College/Division: President's Office

Department: 500300-POLICE DEPARTMENT NMSU

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Shift: Other Shift

If Not a Standard Work Schedule:Public Safety - 24/7

Job Duties and Responsibilities: Responsible for criminal evidence and personal property chain of custody, to include intake, classification, storage, retrieval, inspections, and release. Responsible for processing of requests from courts, prosecutors, and defense counsel. Responsible for issuance, receipt, processing, and audit of police citations. Handles requests from the public for copies of police records and related services. Other related duties as assigned. Categorizes and maintains crime statistics information for the university system. Helps ensure compliance with state and federal regulations.

Qualifications

Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:
Completion of a post-secondary degree or certificate may substitute for years of experience

Preferred Qualifications:
Knowlege of records management, evidence processing, audit procedures, Clery Act requirements, and general knowledge of law enforcement/departmental operations.

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.