Evidence and Records Custodian

New Mexico State University; Las Cruces (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University in Las Cruces is seeking an Evidence and Records Custodian to manage criminal evidence and personal property, handle court and prosecutor requests, and oversee citations and records requests.

The role requires a High School diploma with 1 year of relevant experience or higher, with preferred knowledge of Clery Act requirements and law enforcement operations. Non-exempt, AFSCME bargaining unit, 24/7 public safety shift.

Qualifications

• High School diploma + 1 years of relevant experience, or higher degree.
• Equivalent Qualifications: Completion of a post-secondary degree or certificate may substitute for years of experience.
• Preferred Qualifications: Knowledge of records management, evidence processing, audit procedures, Clery Act requirements, and general knowledge of law enforcement/departmental operations.

Responsibilities

• Responsible for criminal evidence and personal property chain of custody, to include intake, classification, storage, retrieval, inspections, and release.
• Processing of requests from courts, prosecutors, and defense counsel.
• Issuance, receipt, processing, and audit of police citations.
• Handles requests from the public for copies of police records and related services.
• Categorizes and maintains crime statistics information for the university system; ensures compliance with state and federal regulations.

Skills

Records management

Evidence processing

Audit procedures

Clery Act requirements

Law enforcement operations knowledge

Education

High School diploma + 1 years of relevant experience, or higher degree.

Job description

• 504229
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Nov 13 2026 - 23:55 MST

Department Contact: Lt. Gabriela Graham / 575-646-3311

Internal or External Search: External - Open to all applicants

Advertising Summary: Join our team to help manage criminal evidence and property, process police citations and records requests, and support courts, prosecutors, and the public. This role also maintains university crime statistics and ensures compliance with applicable state and federal regulations.

Position Details

Position Title: Evidence and Records Custodian

College/Division: President's Office

Department: 500300-POLICE DEPARTMENT NMSU

Location: Las Cruces

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Shift: Other Shift

If Not a Standard Work Schedule: Public Safety - 24/7

Job Duties and Responsibilities

Responsible for criminal evidence and personal property chain of custody, to include intake, classification, storage, retrieval, inspections, and release. Responsible for processing of requests from courts, prosecutors, and defense counsel. Responsible for issuance, receipt, processing, and audit of police citations. Handles requests from the public for copies of police records and related services. Other related duties as assigned. Categorizes and maintains crime statistics information for the university system. Helps ensure compliance with state and federal regulations.

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications: Completion of a post‑secondary degree or certificate may substitute for years of experience.

Preferred Qualifications: Knowledge of records management, evidence processing, audit procedures, Clery Act requirements, and general knowledge of law enforcement/departmental operations.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill‑building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard‑working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two‑year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request