Concessions Staffing Coordinator - Xfinity Mobile Arena-Concessions

Aramark Corporation; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Job summary

Aramark is seeking a Concessions Staffing Coordinator to support management with administrative tasks, including data entry, filing and basic HR functions. You will interact with employees, managers and visitors professionally, applying scheduling, timekeeping, and onboarding processes as needed.

You will help ensure compliance with payroll timing, maintain employee files, assist in onboarding, and support HR with hiring, training and check-ins.

Qualifications

• Prior administrative experience preferred.
• Solid proficiency with Microsoft applications (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal and written communication skills.
• Attention to detail and accuracy.

Responsibilities

• Oversees and executes scheduling practices in keeping with Federal, State and Local laws, Company Policy and Union CBA requirements.
• Implement Concessions Staffing plan by ensuring employees are correctly scheduled in timekeeping systems ahead of each event/day-work.
• Assist in the entry and processing of timecards at the close of the pay-period, including drafting and tracking the completion of payroll discrepancy/missed-punch forms
• Monitor time and attendance for employees, prepare disciplinary forms for managers and track the completion and return of documents. Present weekly report of status.
• Maintains both digital and paper employee files.
• Assist in all new employee onboarding paperwork completion, including I-9, handbook, policies and job description.
• Event Duty: Assist in employee check-in.
• Maintains up to date knowledge on using MYPAY, MYACCESS and ABI
• Assists management with clerical tasks in relation to human resources including filing, data entry, record review, badge printing and maintenance, etc.
• Assist the HR managers with hiring, training, and onboarding new employees.
• Greets clients and employees; answers inquiries or directs and escalated questions/concerns when necessary.
• Maintains office memos and informational postings.
• Operates technology, systems and software such as voicemail systems, copy/scanners, computers, email communication and MS Office.

Skills

Administrative experience

Microsoft Office

Outlook

Word

PowerPoint

Excel

Interpersonal skills

Communication skills

Attention to detail

Tools

MYPAY

MYACCESS

ABI

Job description

Job Description

The Concessions Staffing Coordinator is responsible for assisting management with administrative tasks including, but not limited to data entry, filling, basic HR functions, etc. The Staffing Coordinator will be required to interact with employees, managers, and visitors in a professional and courteous manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.

Job Responsibilities

1. Oversees and executes scheduling practices and processes in keeping with Federal, State and Local laws, Company Policy and Union CBA requirements.
2. Implement Concessions Staffing plan by ensuring employees are correctly scheduled I timekeeping systems ahead of each event/day-work.
3. Assist in the entry and processing on timecards at the close of the pay-period, including draftiong and tracking the completion of payroll discrepancy/missed-punch forms
4. Monitor time and attendance for employees, prepare disciplinary forms for managers and track the completion and return of documents. Present weekly report of status.
5. Maintains both digital and paper employee files.
6. Assist in all new employee on-boarding paperwork completion, including I-9, handbook, policies and job description.
7. Event Duty: Assist in employee check-in.
8. Maintains up to date knowledge on using MYPAY, MYACCESS and ABI
9. Assists management with clerical tasks in relation to human resources including filing, data entry, record review, badge printing and maintenance, etc.
10. Assist the HR managers with hiring, training, and on-boarding new employees.
11. Greets clients and employees; answers inquiries or directs and escalated questions/concerns when necessary.
12. Maintains office memos and informational postings.
13. Operates technology, systems and software such as voicemail systems, copy/scanners, computers, email communication and MS Office.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• - Prior administrative experience preferred
• - The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
• - Demonstrates interpersonal and communication skills, both verbal and written
• - Demonstrates strong interpersonal skills, accuracy, and attention to detail
• - Requires frequent performance of repetitive motions with hands and/or arms

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.