Events & Social Media Coordinator

Arrivia, Inc; Tucson (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Arrivia, Inc in Tucson is seeking an Events & Social Media Coordinator to bring travel events to life and promote them through engaging content. This onsite role requires hands‑on organization, strong communication with suppliers, and a passion for coordinating logistics across in‑person and virtual formats.

You will manage event calendars, coordinate with venues, support webinars, and contribute to social media and marketing materials. Occasional travel for events is expected in the Tucson area.

Qualifications

• Experience coordinating events, timelines, checklists, and communications.
• Proven ability to manage multiple moving pieces with strong follow‑through.
• Clear, professional communication with suppliers, vendors, customers, and colleagues.

Responsibilities

• Coordinate event calendars, timelines, checklists, and communications to keep preparations on track.
• Coordinate with travel suppliers, venues, and vendors to confirm schedules and materials.
• Handle onsite setup, registration, signage, materials, attendee assistance, and breakdown.
• Organize supplier webinars and smaller presentations, including scheduling and promotion.
• Prepare invitations, reminders, and promotional content to encourage attendance at events.
• Create, schedule, and publish social media content across channels.
• Coordinate creative assets and approvals, and assist with email, website, and print materials.
• Track attendance, expenses, and engagement; manage post‑event communications.

Skills

Event coordination

Organization

Communication

Attention to detail

Social media content creation

Education

Bachelor’s degree in Marketing/Communications

Job description

We’re looking for an Events & Social Media Coordinator to bring our travel events to life and help promote them through engaging content. This is a hands‑on opportunity for someone who enjoys organizing details, working with people, and seeing an event come together.

This is an onsite position based in Tucson, Arizona, with local travel required for events.

About the Role

Events are the primary focus, including our large annual travel show, smaller supplier presentations, and online webinars. You will coordinate free, consumer‑facing events that bring travel suppliers and travelers together, handling planning, logistics, onsite support, and follow‑up.

Alongside events, you will support social media and marketing communications. The balance shifts with the seasonal event calendar, offering a mix of practical coordination and creative work across LinkedIn, Facebook, Instagram, YouTube, email, and other channels.

What You’ll Own

• Event Coordination: Maintain event calendars, timelines, checklists, and communications to keep preparations on track.
• Supplier and Venue Relationships: Coordinate with travel suppliers, venues, and vendors to confirm schedules, materials, and event requirements.
• Onsite Execution: Handle setup, registration, signage, materials, attendee assistance, and breakdown.
• Webinars and Presentations: Organize supplier webinars and smaller presentations, including scheduling, promotion, and participant communications.
• Event Promotion: Help prepare invitations, reminders, and promotional content that encourage attendance at our free events.
• Social Media Content: Create, schedule, and publish event, destination, and brand content across our social channels.
• Marketing Support: Coordinate creative assets and approvals, and help prepare email, website, and print materials.
• Results and Follow-Up: Track attendance, expenses, and engagement, and keep post‑event communications and next steps moving.
• Quality and Organization: Proofread materials, verify details, and manage competing deadlines without losing accuracy.

What You’ll Bring

• Event coordination experience gained through work, internships, campus organizations, hospitality, or community activities.
• Strong organization and follow‑through, with the ability to manage several moving pieces.
• Clear, professional communication with suppliers, vendors, customers, and colleagues.
• A dependable, hands‑on approach to both planning and onsite event work.
• Some familiarity with marketing and social media content creation or publishing. Event coordination is the priority, with broader marketing experience a plus.
• Attention to detail and confidence proofreading customer‑facing materials.
• Comfort learning new event, webinar, and marketing tools.
• Bachelor’s degree in Marketing, Communications, Public Relations, Business, Hospitality, or a related field preferred. An equivalent combination of education and experience will be considered.
• Reliable transportation for events in Tucson, Green Valley, Oro Valley, and occasionally the Phoenix area.
• Availability to occasionally work outside standard business hours for events.
• Ability to lift, carry, or move event materials weighing up to 30 pounds, with or without reasonable accommodation.

Who We Are

arrivia powers travel loyalty and rewards programs for some of the world’s leading brands. We connect travelers with memorable experiences through the technology, supplier relationships, and service that support our partners.

Bon Voyage Travel is proud to be part of the arrivia family of brands. Together, we connect travelers with exceptional vacation experiences, including cruises, resorts, and tour packages.

Our Core Values

• Stay Curious: Explore new challenges and make space to learn, grow, and improve.
• Keep it Real: Earn trust through open, honest, and clear communication.
• Own it: Seek ways to make an impact and take action.
• Win Together: Create a culture of connection and inclusion where everyone can be their best.

If you’re ready to take ownership of events and contribute to a collaborative marketing team, we’d love to hear from you.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.