Events Set-Up Assistant

Texas State University; San Marcos (TX); On-site; USD 37,000 - 44,000; Full time

Job summary

Texas State University in San Marcos seeks an Events Set-Up Assistant to lead and participate in all event space setups for the LBJ Student Center. You will move furniture, arrange equipment, and ensure accurate room layouts for events.

You will recruit, train, schedule, and supervise the student setup crew, coordinate with Event Planning and Production, and maintain safe, efficient setups throughout each shift.

Qualifications

• Event Setup Experience
• Supervisory Experience

Responsibilities

• personally perform and oversee event setups, room changeovers, and breakdowns in the LBJ Student Center and other managed indoor and outdoor locations.
• Move, arrange, and store tables, chairs, podiums, staging, and other event furniture and equipment according to room diagrams and setup instructions.
• Recruit, hire, train, schedule, and supervise the student setup crew. Assign work, monitor progress, and work alongside students to complete setups accurately and on time.
• Review event schedules and setup requirements, identify staffing and equipment needs, and prioritize work when multiple setups or room changeovers occur within tight timeframes.
• Complete setups independently when appropriate and safe, and coordinate additional assistance when needed.
• Train student employees on safe equipment handling, setup standards, customer service, and departmental policies and procedures. Provide ongoing coaching and address performance concerns.
• Inspect completed room setups for accuracy, cleanliness, accessibility, and safety before events begin.
• Maintain organized equipment storage areas, track inventory, inspect furniture and equipment, and coordinate repairs or replacement needs.
• Communicate with Event Planning, Event Production, building managers, and customers to clarify setup requirements, respond to changes, and resolve setup issues during events.
• Perform other duties as assigned.

Education

Bachelors Degree

Tools

Mazevo or similar

Job description

Posting Number: 2027149

Posting/Functional Title: Events Set-Up Assistant

University Pay Plan Title: Events Assistant

Location: San Marcos

Department: Student Center

Recruitment Type: Open Recruiting

Job Type: Full-Time

Funding Source: Permanent

Compensation (Monthly Salary or Hourly Rate): $3,646

Job Category : Non-Exempt

Required Qualifications

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Event Setup Experience
• Supervisory Experience

Preferred Qualifications

• Experience with Mazevo software or similar
• Bachelors Degree

Job Description

The Event Assistant is a hands‑on position responsible for setting up, changing over, and breaking down event spaces managed by the LBJ Student Center. This position regularly moves and arranges tables, chairs, podiums, staging, and other event equipment while leading and working alongside the student setup crew. The Event Assistant recruits, trains, schedules, and supervises student employees; maintains event furniture, equipment, and storage areas; and ensures room setups are accurate, safe, and completed on time. This position works closely with Event Planning and rest of Event Production staff and provides customer service when responding to setup needs and changes during events.

Job Duties

• Personally perform and oversee event setups, room changeovers, and breakdowns in the LBJ Student Center and other managed indoor and outdoor locations.
• Move, arrange, and store tables, chairs, podiums, staging, and other event furniture and equipment according to room diagrams and setup instructions.
• Recruit, hire, train, schedule, and supervise the student setup crew. Assign work, monitor progress, and work alongside students to complete setups accurately and on time.
• Review event schedules and setup requirements, identify staffing and equipment needs, and prioritize work when multiple setups or room changeovers occur within tight timeframes.
• Complete setups independently when appropriate and safe, and coordinate additional assistance when needed.
• Train student employees on safe equipment handling, setup standards, customer service, and departmental policies and procedures. Provide ongoing coaching and address performance concerns.
• Inspect completed room setups for accuracy, cleanliness, accessibility, and safety before events begin.
• Maintain organized equipment storage areas, track inventory, inspect furniture and equipment, and coordinate repairs or replacement needs.
• Communicate with Event Planning, Event Production, building managers, and customers to clarify setup requirements, respond to changes, and resolve setup issues during events.
• Perform other duties as assigned.

Job Open Date: 11/05/2026

Job Close Date (posting closes at midnight): 11/20/2026

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 2:00 PM

Normal Work Hours End: 11:00PM

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link

https://jobs.hr.txstate.edu/postings/59145